Do you have too many cards and photos but just can’t get rid of them? Try displaying some of them in frames, then change them every couple of months. If they are that important they shouldn’t sit in a box, right?
Space to work on Sounds simple but in order to efficiently sort it’s wise to have a clear space to work on. This table top was covered with papers before we could purge, sort & organize. When we are done, the table will no longer be needed! More tips: Keep a bag for trash near the space while working. Keep a container for recycling nearby during the purge process. Have a file system that organize items into 2 categories: ACTION, REFERENCE
Being a Professional Organizer in San Diego I often find that what is underlying disorganization and clutter is really more about interruptions in workflow and productivity. Sometimes we are our own worst enemies…multi-tasking, constantly checking email while we are on the phone, talking and driving. Sound familiar? Here are 3 key steps: Identify your goal. What is the outcome you want to achieve? Identify the obstacles that interfere with applying the 1 at-a-time rule. Eliminate 1 obstacle at a time.
The 1 at-a-time rule is easily applied when you gather the materials that you need before you start the project. For this project we needed a plastic file bin, hanging files, file folders & markers. Don’t forget bags for recycling & trash.
The 1 at-a-time rule works best when you gather your materials and resources before you start the project or task. Have everything that you need ready and accessible. It’s just like cooking, did you ever start and realize that you are out of an ingredient that you need? Yikes!
Apply the 1 at-a-time rule to increase your productivity in any area. Eliminate or minimize your interruptions and distractions. Here are some ways: Driving? Focus on the traffic and surroundings (put your cell phone in the trunk). Working on a project? Reward yourself with social media after the project is completed. Meeting with someone? Let voicemail do it’s job and listen to the person you are meeting with.
Execute the 1 at-a-time rule: Clear 1 space at-a-time Sort 1 pile of papers at-a-time Make a phone call without checking email at the same time and so on
TipOfTheDay: Take a break and boost your alertness with another stretch second: Step 1: Extend your right leg. Point & flex the foot 3x. Step 2: Leaving your leg extended, circle the foot, only to the right 3x, then to the left 3x. Step 3: Repeat with your left leg extended. Point & flex the foot; circle the foot. Remember to sit up straight & breathe throughout.
TipOfTheDay: Stretch to be more productive! Take a stretch second in just 3 Easy Steps: Sit up straight in your chair & place your hands on your thighs. Twist your upper body to the left looking behind you & hold for a count of 4. Repeat to the right side & hold for 4. How does taking a break make us more productive? It increases alertness and prevents distractions from body stiffness. Try it! Take your stretch second regularly.
Did you realize that self care makes us more productive? Take a stretch second after completing a task. Step 1: Sit up straight. Tilt your head forward. Slowly roll your head towards your left shoulder, hold for a count of 4. Slowly roll your head back to center, hold for 4. Slowly roll your head towards your right shoulder, hold for a count of 4. Remember to breathe throughout the stretch. Repeat entire cycle 3x.