Are you ready for organizing your life? How do you know when you are ready to organize? As a Personal Organizer I know when you are ready for organizing your life because I am trained to listen carefully to what you say and even what you don’t say. I can sense that you are ready from our first contact because of the things that you share and the questions that you ask. For instance, you begin by sharing why you called, what is driving you mad, and how you’ve tried to organize it yourself. You candidly use words such as stress, overwhelm or frustration. The person who is ready for organizing his or her life is not only focused on the problems or pain, she is already aware of two critical factors: 1. “I know the value and benefits of organizing and how it will positively impact me, my relationships, and increase my productivity.” 2. “I don’t have the time or interest in doing this myself.” You know that you are ready, too! You make the call and have your calendar in hand. Scheduling is one of the most critical organizing skills.
Personal Organizer’s Time Management Tips for Work-Life Balance As a Personal Organizer I help others to manage their time in order to have more of a work-life balance. Time Management is NOT about getting more done and cramming every minute of your waking day. Time Management is about achieving a work-life balance by creating time for activities that benefit your quality of life, well being, and your relationships. As a Personal Organizer who specializes in time management coaching I remind others that “your planner doesn’t know the difference between your personal and professional time commitments!” The Time Management coaching process starts with the assessment of what is working, and what is not working. From there, we create a weekly plan that is realistic and adaptable. Planning enables you to make decisions about scheduling and how to use your time effectively, this includes scheduling unscheduled time. Sounds great, right? Read on for more information. Effective planning requires you to organize: Your tasks and commitments, work with deadlines, and break the larger tasks into smaller, more management mini-projects. Let’s look at the basic process and steps for planning. Step 1: Write out each of your goals Step 2: Break them down mini goals or projects Step 3: Determine the action steps – everything that you need to do to accomplish each goal or mini project Step 4: Estimate how much time the goals and mini projects will take; schedule adequate time on specific days for each one Example of a DYI mini project 1. Goal: organize all photos into albums by groups (family or work), individuals (family and friends) starting with most recent photos by the end of June 2015. 2. Purge: discard photos that are duplicates or blurry. 3. Sort: create boxes for photos in each group or individual category. 4.… read more →
Those who know how to organize have a plan! As the end of winter approaches you may be looking for organizing tips to help you get a jump start on spring. Now is always the right time to get organized. Before you go out and buy those storage containers, bins and labels it’s wise to have a plan. Remember that a to-do list is NOT a plan. Planning requires 3 general parts: A goal, action steps that are goal-driven, and timelines. Increasing your productivity means clear priorities. Don’t get overwhelmed, pick the most important projects. What projects do you need to make a plan for? Here are some of the frequent answers that I hear: Professional and personal decluttering and organizing: Organizing past tax files and documents Declutter and organize files Establish a tickler file system Create a system for follow up & accountability Personal interests: Create a regular exercise schedule Take more weekend getaways Organize my photos In my next post I will share my step by step process and an example of how put the process into action.
How long will this take? How to reorganize your life! This month is the perfect time to check in with your goals for 2015 and develop a strategy for how to reorganize your life. Did you intend for this to be the year that you would be more organized, more effective with time management, and be able to achieve your goal for increasing productivity? How you are doing? Are you feeling overwhelmed or frustrated because you are not even close to achieving your goals? If your to-do list growing instead of shrinking that is a red flag. Admit it, you are probably struggling with winter doldrums, waning motivation, and feeling somewhat discouraged. Don’t give up because I have loads of suggestions and tips that will re-ignite your desire to get and stay organized. Take a deep breath and sit down with your planner for at least 30 minutes of uninterrupted time. This is your first step in getting re-organized. Organizing is a process, just like getting fit. You aren’t finished when you get organized (or fit). Life happens and unexpected situations come up so it’s important to not only maintain your organization but to refine and adjust. It would be similar to achieving your fitness goals and then not continuing to work out or challenge yourself, right? Easy step #1: Review. Reviewing your goals (this is not the same as a to-do list) is similar to assessing your inventory. Eliminate any of the ones that you’ve accomplished or no longer consider relevant. Easy step #2: Create a deadline. Some goals have deadlines, for example, taxes are due in April. Create a realistic deadline for goals that do not have one. Learning to estimate how much time tasks take is the key to success. Easy step #3: Prioritize. It’s overwhelming… read more →
San Diego Professional Organizer My work in San Diego as a Professional Organizer and Time Management Coach is about creating a personal relationship. When I am invited into someone’s home or office to help with decluttering and organizing the relationship becomes very personal, very quickly. It is based upon trust, non-judgment, and patience on both the Professional Organizer’s part as well as with the client’s expectations of themselves and the process. It’s difficult enough to ask for help let alone show someone else your “stuff”, the piles, and the emotions these things create. I know that there are a variety of reasons and situations that create clutter. My job is to ask the right questions and help each person clarify their objectives. That is why it is difficult for some people to do the work themselves or with a family member. It is helpful to keep moving forward rather than get stuck on the obstacles or what you’ve tried in the past. By continuously going back to your objectives it helps you to stay focused on the benefits of organizing. I might say something such as, “Will keeping this (item or document) help you to organize this area?” These benefits of improving your organizing and time management skills include health, safety, peace of mind, and financial preparation. What is being organized worth to you? Organizing is personal