A Balanced Schedule Takes 5 Easy Steps! What does having a balanced schedule mean to you? Does it mean that at the end of the day you feel productive because you crossed everything off of your to-do list? Does it mean that you were able to manage your time to fit in work and exercise? Does it include time to prepare healthy, home-made meals for you and your family? As your Time Management and Productivity Coach I can tell you that your schedule doesn’t know the difference between your personal and professional time and activities. If you want balance you need to create that in your weekly schedule and build in flexibility (unscheduled) time. You need to be able to prioritize, make choices, and set healthy boundaries. Here are 5 Easy Steps for creating a more balanced schedule: 1. Sleep – Set up a regular wake up and go to sleep at night time. Stick to it! An adequate amount of sleep every night is key to good health, mood stability, and productivity. Use your waking hours to create blocks of time for the core areas of your life. 2. Stop it! – Stop doing the things that you don’t need to do, have to do, or want to do. This is a key time saver. When you realize that you are doing something that isn’t necessary, out of habit, and that you and no one else appreciates it’s easy to let it go. 3. Delegate, hire, share – Have someone else do the things that you don’t need to do but have to be done. They might do it better, faster, and with more enjoyment. Again, this is an important time saver because now you can focus on the things that only you can do. 4. It’s all good… read more →
3 Quick Ways to Create More Closet Space My San Diego Personal and Professional Organizer’s 3 quick ways to create more space in your closet don’t require that you remodel, install, or move. A closet makeover means downsizing the stuff in your closet and organizing what you keep. The only items that need to be in there are the ones that you wear, that fit you today, and that make you look fabulous. 1. Discard everything (clothes, shoes, scarves, belts, purses…everything) that is stained, soiled, torn and beyond repair. This includes sentimental items such as your old cheer leading outfit! 2. Donate everything that is 2 or more sizes too small for your body today. Just do it! 3. Organize all of your clothes in your closet that need to be hung. Anything that can/should be folded needs to go into drawers. What are you waiting for? Wear it, love the way that you look in it, or lose it!
Organization Skills You have the organization skills that you need, everyone does. So how do you get started organizing? Plan, prepare, schedule time to organize, and employ my “1-at-a-time rule”. Looking at the before and after photos of the office that I worked in recently you can immediately see the big and little differences that organizing creates. As your San Diego Professional Organizer my goal is always to teach and empower, not just do the organizing for you. That’s no fun! First, we scheduled a date and time to work together. During that first session we confirmed our plan. In a 3-4 hour block of time you can’t do it all so I needed to know what the client’s goals and priorities were. To prepare we needed a large space to gather items that were alike (we used the floor in the adjacent room). We also needed containers for recycling, shredding, discards and donations. Preparation also includes adequate ventilation and hydration (we work up a sweat). Once we get to work it’s my job as the professional to ask the right questions. These questions enable you to decide what to keep and what to let go of. Since I don’t own the items and am not emotionally attached to them in any way I can remain calm and neutral for the client. A trained Personal/Professional Organizer knows how to guide you through questioning, gathering information, and offering options for the client. After some time it becomes easier and quicker for the client to make those decisions. When you use my 1-at-a-time rule you are able to see results quickly because you are not scattered, you are focused. Always get rid of the clutter in your space first because you do not want to store and organize items that are no… read more →
Time Management My organizing tip today? time management first, and then get your “stuff” organized. Time management is the key to getting organized. When you manage how you use the time that you have available you will be able to organize your priorities, create a plan of action, and identify the resources that you will need to get it done. Time management skills also allow you to decide the most efficient way to get things done. You can think about time the same way that you think about a space. If you put too much stuff into a space things will spill over, get lost, and be forgotten. Your schedule is like that space, it can only hold a certain amount to be effective. If you want to get organized you will need to make the time to do it. You are creating a specific block of time to organize and not do something else. As a Professional Organizer and Time Management Coach I hear people say that they’ll do it when they have the time. Hmm, when was the last time that you had an unexpected extra 2-3 hours to get organized. Even if you did, would you know where to start? Summer is almost over but it’s never to late to get organized. Do you need more information about time management and how to get organized? Call your Professional Organizer and Time Management Coach for more information!
Productivity Coach Tip: Use Deadlines As a Productivity and Time Management Coach I can assure you that using deadlines will help you improve your productivity and overall time management. Some tasks and projects have deadlines, for instance, there is a deadline for enrollment and registration for school, for purchasing holiday gifts, and for filing taxes. Deadlines can work for you if: You believe that you work better under pressure. If you are rule-driven. If you are a people pleaser. But what if something doesn’t have a deadline and you are still having difficulty getting to it? Productivity Tip: If you believe that you work better under pressure create a deadline for any project that doesn’t have one. Your brain will believe that you have to meet the deadline. If you believe that you have to meet this deadline it will prompt you to get started and get it done. Using deadlines can reinforce time management skills such as planning, time estimation. These skills are critical to your personal and professional success and not only your productivity, but your credibility.