Multi-Tasking, a thing of the past? Multi-tasking used to be considered a skill worthy of practice; something to strive to excel in. Even before becoming a Time Management Coach I read that women were better at multi-tasking than men. (Now women die more from heart attacks than anything else. Just sayin’ )I read articles about how to multi-task and interviews with so-called “super achievers” who claimed that multi-tasking was one of the keys to their success. I tried multi-tasking and pairing different tasks that I could do at the same time. I was thinking that I could get more done by multi-tasking. I balanced a task that was mindless with one that needed more attention and focus. The truth is that multi-tasking wasn’t all that it was cracked up to be and that was before the days of computers, tablets, smartphones, etc. It was also before all of the technology became mobile and people were texting, emailing, calling, etc. from their vehicles and desks. It didn’t work then and in fact, it doesn’t work now! The devices aren’t the problem as we all know. Neither is social media, the internet or email. The results? Tasks don’t get adequate attention or done in the best way. The worst part is that instead of being present and enjoying the the process and outcome, we’re distracted from it. So why do we continue to multi-task? What is the alternative? 5 Problems related to multi-tasking: Unrealistic expectations Unclear goals Insufficient planning and task analysis Poor time estimation skills Lack of delegation As a Professional Organizer and member of NAPO (National Association of Professional Organizers) I meet so many people who want help with organizing and productivity. They complain about how little they actually get done every day. They are frustrated, overwhelmed, hurrying everywhere, and… read more →
Helping Your Clients Declutter Date: January 27, 2016 Denise was the featured speaker at a Keller William event for their realtors. She spoke about basic techniques that realtors can use to help their sellers declutter their homes in preparation for showing it to prospective clients. Book Denise to Speak More Articles on Decluttering
7 Clutter-preventing strategies My 7 clutter-preventing strategies are not necessarily fun or easy. They DO work and I know that you can do it if you practice regularly. The benefits of organizing make it worth it! Each strategy can be practiced for 2-8 weeks before you take on the next. Don’t sabotage yourself by setting unrealistic goals Also, allow for back-sliding. This can happen whenever you are creating new Optimal Habits. From your San Diego Personal and Professional Organizer: Daily de-cluttering. Schedule 15 minutes at the end of every day to de-clutter 1 area. Weekly de-cluttering. Schedule 30 minutes every week to de-clutter and organize. Shop no more. Commit to 2 weeks of no shopping (except for food). Donate immediately. Forget the collection bag. Don’t let donations sit in a pile, bag or your car. Donate immediately. Consign now. Make quick decisions. If you don’t like it, wear it, or use it and it’s in good repair…consign it. Return it. If it’s unopened or never worn return it. If you have multiples of items that you rarely use, return them. Get rid of big containers. Big, deep containers are a magnet for clutter. Unless they are large items that require larger storage, there is no need for big containers. My organizing tips are meant to guide and encourage you with getting and staying organized. Be patient and keep your intention and actions set on your goals. Avoid self criticism and defeating remarks such as, “I’m such a mess”. “I can never stay organized”. “I’m just like my (name of family member)”. “It will just come back, why bother?” Think and say statements that focus on your successes and strengths. Have you read my book of simple inspirational statements for organizing and time management? It make a great gift for yourself… read more →
Time Management Tips | No-fail Tips Here are 3 no-fail time management tips from your San Diego Time Management Coach and Professional Organizer. Learn how to end (or avoid) long-winded conversations and meetings. Time management is critical personally and professionally. Which of these is your time management goal? To stay on time Increase productivity Save time 3 no-fail time management tips & suggested scripts for… Before the call or meeting: Establish a time frame before scheduling. “I’d like a schedule a (indicate the specific amount of time) phone call/meeting with you to discuss (specific topic).” Declutter your agenda! Don’t plan to cover more than 2 – 3 important items. Send the agenda ahead of time with specific times allotted for each item. During the call or meeting: “Parking Lot”. If the other person gets distracted, off-topic, or long-winded gently interrupt, note what they said and put it in the parking lot. “That’s a very important point. Let’s put that in the so-called ‘parking lot’ for a later time.” At the start of the call or meeting remind the person or group about the agreed upon time frame. “I know that we’ve scheduled 20 minutes(state the specific amount of time) for our call/meeting. Let’s get started.” Recruit a timekeeper. “Will you help me keep an eye on the time and remind me when we have 5 minutes left?” Stay on task. “We need to be able to get through our specific topic or agenda item in the time allotted. We can schedule a follow up meeting in our last 5 minutes, if needed, for other items.” “I see that our scheduled time for this call/meeting is nearing an end. Let’s come to closure (or resolve) this issue.” At the end of the call or meeting: Wrap it up. End the meeting… read more →
Time Management Tips | 5 Sure-Fire Ways Not to Get a Speeding Ticket Your Time Management Coach can help you to: Allot sufficient time- be on time consistently Reduce overwhelm- make your schedule work for you Get things done – meet deadlines, prioritize Feel in control – plan and schedule effectively Maintain credibility – arrive and finish on time, be prepared It’s a sign that you need to improve your time management if you are always running late and speeding to get to meetings. Not only do you risk getting a speeding ticket (or worse), it can affect you emotionally, physically, and professionally. Here are my 5 Sure-Fire Ways NOT to Get a Speeding Ticket: Schedule transition time to wrap it up and leave Schedule commute time to and from appointments Set boundaries – Let the person(s) you are meeting with know that you can meet until a specific time; start wrapping up the conversation at least 5 minutes before Portion tasks – Divide larger projects into smaller ones Set a timer These 5 tips are what I call “Optimal Habits“, the changes that you make to create habits that serve you personally and professionally. Do that to improve your time management, work-life balance, and productivity. The best approach is to work on creating your Optimal Habits one at a time.