Be productive! Be productive? I am your San Diego Professional Organizer and Time Management Coach and I hear this goal from people all of the time. Here are my 7 ways to be more productive. Arrive early Have something to read on hand Sleep more Streamline tasks Delegate Leave early Be succinct Be productive – arrive early Get into the habit of stopping what you are doing to give yourself transition time from 1 activity to another. One mistake that people make is falling into the “1 more thing syndrome”. If that is you and you are habitually thinking that you can always get 1 more thing done but always end up being late as a result, try setting an alert for 15 minutes before you have to leave or hang activities. This will allow you to get to places early and be prepared. It will also give you time to relax and be ready to do what needs to be done. It will establish your reliability and show respect for others’ time. Be productive – have something to read You can be productive and make use of available time by having something to read while you are waiting. It will keep you informed and entertained if you have to wait in line or for others. Having a smartphone makes this easy. Be productive and catch up on reading those articles that you have been meaning to read. Keep magazines in your car for when you have a medical appointment. Be productive – get enough sleep Be productive, instead of working longer and sleeping less try the reverse. Having more energy and greater focus as a result of adequate sleep hygiene will increase your productivity. Get into the habit of going to sleep and wake up at the same times… read more →
Organizing your garage Organizing your garage can be 1 of the most challenging organizing projects. There are several reasons why this may be true. First, it is generally a large space and sometimes large spaces attract more clutter. Second, it is sometimes a shared and multipurpose space. When a space is used by more than 1 person you need to take that person’s needs into consideration. You do not want to toss or donate someone else’s belongings without their input. When a space is used for more than 1 purpose such as storage, parking a vehicle(s) or a place for activities such as working out or woodworking, it needs to be organized for all of those purposes. Organizing your garage requires planning and preparation including scheduling adequate time to get it done. These 3 steps will ensure your success as you go through the organizing process: Declutter – purge (toss, donate, sell) items that are no longer used, needed, and are in disrepair and cannot be fixed. Contain – assess your inventory and invest in containers, shelving and cabinetry that will be needed to store and access them for use. Clear containers are preferable so that you don’t have to label everything Zones – create zones or areas for the items based upon what they are, whether they will be used in the garage, and how often you need to use them. Live with it – organizing is a process that requires adjustments and maintenance. Live with your organized garage for at least a month before you make drastic changes. Make sure it works for you and those who live with you. Organizing your garage is not a 1 size fits all template. Make a list of the types of items you want to store and use in the garage.… read more →
Time Management, Productivity Tips Time management, productivity tips are intended to make the road to efficiency smooth and easy to navigate. Most people are productive but feel as if they should be getting even more done. In this article I suggest 5 things that you can stop doing because they either waste time or disrupt your focus and workflow. Read more… Time management, productivity tips #1: Stop answering every phone call Time management, productivity tip #1 is to avoid answering every phone call can be disruptive to your workflow as well as your personal time. Remember that your friends and family will understand that you have work to do. Try these time management, productivity tips: If it is not urgent you can take advantage of the benefits of technology and utilize caller ID and voicemail. If you know that talking to a specific person will take a longer than usual time, schedule the call and agree to a time limit. You can say something like, “I want to catch up (or discuss this) and only have XX number of minutes. I hope that works for your schedule, too.” Customize your voicemail message and tell callers when you will be available. “I am usually available between the hours of XX and XX. If you are not able to call then let me know a good time to reach you. If I am on another call I will return yours shortly. Thank you for your patience.” Remember, you do not need to leave a reason why. Then be sure to be available during those hours to receive and return calls. Time management, productivity tips #2: Stop writing long emails, text messages Time management, productivity tip #2 addresses the original intent of emails and text messages. That is, these were designed to be… read more →
Organizing projects – 5 Signs that you have a challenging organizing project Your organizing project will take more than 3 hours to complete. You need to recruit help to complete your organizing project. You have difficulty knowing when and how to start the organizing project. You’ve started the organizing project and can’t seem to get it done. You find it difficult to maintain an organized space. Organizing projects – 5 Ways to approach a challenging organizing project Get help – Hire a Personal Professional Organizer or a nonjudgmental friend or family member. Hire an accountability partner (for maintenance) Make a plan – Set realistic timelines for yourself. Schedule time to work on each of the steps in your organizing project. Make a list of resources and supplies that you will need for your organizing project. Organizing tips: Don’t buy organizing tools until after you purge items that you are getting rid of. Gather basic supplies such as trash bags for donations, bins for trash/recycling, and markers are helpful when you get started. Break challenging organizing project into smaller projects. Stop, observe, think – what is the 1 thing that would make a difference? Do just that and stop. Maintain the organized space it for at least a week then identify the 2nd thing and do that. Continue if this is successful. Don’t give up! Organizing projects and your Personal Professional Organizer As a Personal Professional Organizer I am experienced and able to help you in a variety of ways: Organizing consultation and assessment Create a plan of action with timelines Establish an organizing maintenance schedule It is time to get started and stop feeling overwhelmed because professional help is available. You and your space deserve to be clutter-free.
Productivity Tips: 7 ways to be more productive Productivity means getting the important things done. Import things are those that are helpful, pleasurable and may also be income producing. Productivity is not the same as being busy. It’s about how we choose to use our time. Here are your Professional Organizer‘s 7 ways to be more productive: Productivity tips #1: Start challenging projects first Are you tempted to do the easier things first and put off more challenging projects? Think back to a time when you finished a daunting project and afterwards realized “that wasn’t as difficult as I thought it would be”, or “that didn’t take as long as I thought it would”. More often than not we find that procrastinating didn’t serve us well. Apply the Nike mantra and “just do it”! Do what is difficult first and reward yourself with the easy things for a job well done. Read more: Easy or difficult tasks first? Which one is more productive? Productivity tips #2: Schedule a follow up time to finish big projects Productive people are accountable and follow through. Big projects such as organizing a garage, storage unit, or your file cabinet will likely need more than 1 session to finish. Rather than wait for a weekend to do the entire project and run the risk of feeling overwhelmed, make a plan to start the project. Getting started is the first step. Doing big projects in manageable chunks of time is efficient and very satisfying. The key to your success is to schedule time to follow up. Make an appointment(s) with yourself and keep it! Read more: 7 Things All Super-Productive People Do Productivity tips #3: Avoid perfectionism Here’s 1 of my most important reminders to help you to improve your productivity: sometimes good, is good enough.… read more →