We always make time for what is important, right? You can make time for what you want and need to do. The way to organize your time is best accomplished by actually scheduling those activities and tasks. For instance, don’t have time to get to your emails? Schedule 10 minutes in the morning and 10 minutes in the evening, then keep that time sacred and don’t multi task. That means that you have time to delete unimportant messages, respond to items in a timely way, and create electronic files for items that you want to keep and don’t need to print out. Make time to save time.
Business slow? Take advantage of the time to take a break from your marketing efforts and organize your office space. Pick one task a day. Maybe tomorrow the focus is your desk top. Remember that your desk top is a work space, not a storage container. Too much on top of your desk? Consider limiting the number of personal items, photos, and souveniers. Then my mantra is “file, don’t pile”. If you are worried about forgetting to do something in that pile because it is filed I can help you create a system that will conquer that fear.
Do you have a plan? Do you have a contingency plan? What is your most successful strategy when you are planning? Having a plan is like using a map. It provides direction from a starting point to a destination. There are generally alternative routes. Don’t set off without a plan and a sense of others ways to arrive at your destination, if appropriate. Using a calendar or daily schedule allows you to keep appointments and use your non-scheduled time efficiently. Working with a floor plan allows you to visualize how to use and enhance your space. There are loads of ways to use a plan to organize, what works for you?
In the process of moving, even when using professional movers, it seems that the process never ends. Do you really need to keep that item? Do you really want to pay to move it? When was the last time that you actually used it? Now is the time to make this an opportunity to continue downsizing and decluttering. Donating, gifting, and discarding before the items are packed is the key. You will be able to save time unpacking, moving in, and be able to start decorating with a clean slate!
Time savers are intended to save you time to do the things that you enjoy, not necessarily just to get more done! What are your most successful time savers? Do you put things in the same place all of the time so that you don’t waste time looking for them? Do you store your items near the places that you use them? Do you look at your schedule on a daily basis and reprioritize? Not everything has the same time urgency. Do you feel comfortable delegating at work and at home? Saving time is an important organizational skill and like saving money, it’s a great investment in yourself.
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Organizing a move can be a daunting task for most of us. When you begin to declutter in preparation it is important to make decisions at the early stages…try to avoid rethinking what stays and what goes, as well as moving your stuff from one place to another. There is great satisfaction in sharing the things that you once loved and can no longer take with you. So here’s another tip: when you sell or give something to a friend, encourage them to declutter something in their home…something out to make room for something coming in. You can do this yourself or with a professional organizer’s help.
Want to avoid how overwhelming a move can be? Here are some tips that I hope you will find helpful: 1. Throw out 3 things every day. Discard things that you don’t need or haven’t used in a year or more, things that are no longer useful, make you happy, or cannot be repaired. 2. Donate or sell 1 item every week. If it hasn’t fit in more than a year, someone else might enjoy it. If you used to love it and now, don’t know what you were thinking when you bought it, donate or sell! 3. Have a packing party! Invite family and friends and ask everyone to pack at least 1 box. Provide snacks and beverages. Gather markers, labels, boxes, tape, cushioning materials. Play music, make it fun. What ideas can you add?
Nothing is more important than nurturing what is on the inside. Do you eat well and exercise regularly? Do you make time for yourself and others? There are no trade-offs for vitality, good health, strong muscles, positive relationships, satisfying work, and financial stability. While you are tending to these aspects of your life you can complement these goals by enjoying visible and more immediate successes and making changes to the outside elements! The Outside In approach is based upon the reciprocal benefits that come from creating positive energy by enhancing your space, your appearance, and your lifestyle choices. Imagine feeling a sense of calm and beauty when you enter your home. Visualize the energy that you will enjoy when you are able to quickly access important information and records that you need in your office. Feel a sense of accomplishment as you add to your “things that are done” list. Feel more positive and motivated when someone else notices the changes that you’ve made. Outside In Organizer and Makeovers can help you to re-assess your priorities and to meet them in manageable steps.
The workplace whether it is a home office, a corporation, or a classroom is often inundated with email. We save messages, procrastinate about reading them, acting on them, and worse we print them out and leave them in piles on our desks. One way to start to organize and declutter is to establish a designated time at least once a day to read email. That means managing your time and committing to an organized schedule. Make time to save time! The next decision to make is if it is information that needs to be kept (in an electronic file), acted on, or discarded. I have more ideas that will help you organize your office! Do you get emails that can be read and don’t require a response? Do you feel like you have to respond even if it is just to say “thank you”? These days how do we define ‘courtesy’ when it comes to sending and receiving emails? And what about those list serves and group emails? We know that time is money and that both are hard to find. When you respond to an email to only say thank you it takes the recipient(s) time to open the email and read or even just visually scan the content, and then delete it (I love the ones that come back saying “you’re welcome”). When the email is sent out to a group of individuals you can multiply those seconds by the number of recipients and get an accurate assessment of the impact of unproductive time. Most messages are sent to inform and to inquire about something with no expectation of response for the latter, in other words, to share information. Most of us have been raised to be polite, and that is a wonderful skill that we don’t want… read more →