Be productive? I am your San Diego Professional Organizer and Time Management Coach and I hear this goal from people all of the time. Here are my 7 ways to be more productive.
- Arrive early
- Have something to read on hand
- Sleep more
- Streamline tasks
- Leave early
- Be succinct
Be productive – arrive early
Get into the habit of stopping what you are doing to give yourself transition time from 1 activity to another. One mistake that people make is falling into the “1 more thing syndrome”. If that is you and you are habitually thinking that you can always get 1 more thing done but always end up being late as a result, try setting an alert for 15 minutes before you have to leave or hang activities. This will allow you to get to places early and be prepared. It will also give you time to relax and be ready to do what needs to be done. It will establish your reliability and show respect for others’ time.
Be productive – have something to read
You can be productive and make use of available time by having something to read while you are waiting. It will keep you informed and entertained if you have to wait in line or for others. Having a smartphone makes this easy. Be productive and catch up on reading those articles that you have been meaning to read. Keep magazines in your car for when you have a medical appointment.
Be productive – get enough sleep
Be productive, instead of working longer and sleeping less try the reverse. Having more energy and greater focus as a result of adequate sleep hygiene will increase your productivity. Get into the habit of going to sleep and wake up at the same times every day. Your body and mind will appreciate the routine and respond with more energy and accuracy.
Be productive – streamline tasks
Decide that sometimes “good” is good enough. Good ideas can get lost in too many details. Conversations and written communications don’t need to be wordy to be effective or impactful. Decide what needs to get done and communicated and do only that. Skip the fluff and irrelevant details.
Be productive – delegate more
Be productive by realizing that YOU don’t have to do everything. I know that you may believe that if you want to do something right you have to do it yourself, but it is simply not true. Do the things that no one else can do. Ask yourself though, can they learn it? Will they feel good helping out? Reevaluate what you are doing and whether or not someone else can do it as well or better. That will give you more time to be productive doing what you need and want to do.
Be productive – leave early
Rest assured that you don’t have to be the last one to leave the party (or the meeting). This will enable you to have more time to relax, go to sleep on time, and get to things that provide more satisfaction. Down with FOMO!
Be productive – be succinct
Be productive and save time by getting to the point. This is especially true in email messages and texts. Be succinct and stick to 1 topic. If you need more detail it is better to pick up the phone and make a call, but emails and texts are intended to be brief. Do you want the reader to have information or take action? Is there a time frame for their response if one is needed? Most of us have limited attention spans and time so be succinct and be productive!