Being organized | Why
Being organized is a way of thinking, doing and feeling. We all know that change is inevitable and routines help us to feel more organized and productive. Why organize if change is inevitable then? One of the major benefits of being organized is that having structure and systems in place enables us to get back on track more easily when change occurs. Being organized can also keep you from giving up too quickly and prevent feeling as if you are not being productive.
Being organized | Structures & Systems
Being organized includes some of the following basic structures and systems:
- A weekly calendar and monthly planner. Which 1 is best for you? The 1 that you will use!
- An organized filing system, including a Tickler File that aligns with your calendar. Declutter your piles of paper then organize them in a way that you can always put your hands on what you need, when you need it.
- Scheduling time to plan on at the end of every day and on a weekly basis for the week ahead
- Designated specific spaces for all of your items to “live” in. Try to live by the saying, “A place for everything and everything in its place.”
- Regular decluttering time for your home and office on a monthly or quarterly basis.
- Maintaining a daily self care regimen which includes adequate sleep, hydration, nutrition, and exercise. Give yourself permission to take care of your mind and body.
Being organized | Ways to get started
Being organized first means getting organized and then maintaining to stay organized. There is an abundance of great information about organizing and time management. Here are 8 ways to get started:
- Read books and articles about organizing and time management strategies
- Hire a Professional Organizer
- Go to workshops and presentations
- Have an accountability coach; this can be your PO, a friend, a coworker, or a family member
- Write down your BIG goals and then identify the top 3
- Prioritize these 3 goals
- Write down mini goals to achieve your 1st priority goal; schedule time to get each 1 done
- Create a plan of action with timelines for completion
Start again with each new goal. Being organized is a process similar to being fit. You create new habits, practice them on a daily basis, and maintain them. It’s not that simple for everyone but it is achievable.
Being organized | 3 Organizing Mindset Principles
Being organized isn’t something that we are born being able to do. It is a way of thinking (mindset) and doing (action). These 3 organizing mindset principles can be learned:
- Less is more. If you over commit yourself and have too much to do you will not be as organized or productive. Learn to postpone non-urgent tasks and eliminate time wasters. Try to delegate tasks that you
- Consistency supersedes everything. Don’t procrastinate about organizing. A little organizing on a regular basis has a positive cumulative effect.
- Uni-task. Uni-tasking rather than multi-tasking increases productivity, accuracy and efficiency. This mindset will allow you to focus and see the results of your effort and attention.
Got questions? Don’t hesitate to contact me for answers.