Productivity, what does it mean to you?
“I would be able get everything, or mostly everything done.” The key words are “everything” and “mostly”. Is either getting everything or mostly everything realistic on a consistent basis? If not, reassess what is on your to do list, if there is too much and then determine what needs to get done, by whom and when. Consider what would happen if someone else did it or it didn’t get done at all. Productivity is best described by getting the important things done in a timely and accurate manner.
“I would get things done more quickly.” If your goal is to get things done faster I have to wonder what will you do with all of that time that you “saved”? The goal of effective time management is to have balance in your life by making intentional choices about how to use your time. The goal is NOT to add more to your to do list and fill every waking minute with business. Productivity isn’t about being busy all of the time rather, it’s about the quality of the time you spend doing what is important.
“I would meet all of my deadlines.” Have you noticed that not all tasks have deadlines and that those are often the things that don’t get done? Deadlines are helpful with planning and accountability, 2 critical time management skills. If something is important and you want to get it done assign a deadline and schedule blocks of time to work on it. Honor appointments with yourself. Conversely, not every deadline is written in stone. If that is the case you can reprioritize and stretch the deadline a bit, right? Increasing productivity means finding legitimate ways to accomplish what you need, want and must do.
“I would have less to do.” Less to do is wonderful. Unscheduled time is another time management skill. Unexpected situations will occur from time to time and having unscheduled time helps to keep you on track. Sometimes we have something to do but lack the energy or motivation to do it when we thought we would. Unscheduled time can be a spot when creativity strikes. Unscheduled blocks of time, even short periods of time, can be rejuvenating. What would you do with 15 “extra” minutes today? Productivity speaks to quality as well as (or more than) quantity.
“I would feel more in control.” My new favorite quote is from Krista Tippett in “Becoming Wise an Inquiry into the Mystery and Art of Living: “We are never really running the show, never really in control, and nothing will go quite as we imagined it.” Productivity includes responding to new information, changing requirements, and unexpected circumstances. Practice how to respond rather than react to situations. Rather than setting the expectation of feeling in control all of the time let go and accept.
“I would feel less stressed.” I’m all for that! You can enhance your productivity by:
- Getting adequate sleep (7-8 hours) on a nightly basis.
- Taking breaks to stretch, breathe, go for a walk, have a glass of water or cup of tea, etc.
- Eating healthfully.
- Exercising regularly.
Scheduling daily time for self care is critical. Remember that working longer hours doesn’t necessarily increase your productivity.
“I’d have less…emails, paperwork, things on my to do list…” Systems are important for ensuring productivity. You can reduce emails by unsubscribing to newsletters and online retailers that you don’t find useful. You can take email breaks and read through your inbox to prioritize which items require action. Paperwork management requires an effective filing system for action items versus reference items. Avoid piles of papers, review and determine if it’s for later reference or immediate action. Avoid printing emails and articles that can be saved in folders instead. You can limit the number of tasks on your to do list or eliminate a list by scheduling time to do the to do’s.
“I would feel less rushed.” If you don’t feel productive because you are always rushing from 1 thing to another, stop! Take a step back and build in extra time to transition from 1 task or activity to another. The “one more thing” syndrome can make you late and hamper not only your productivity, but your credibility too. Plan to get places early and have a few extra minutes to breathe.
What did you think about this blog? Let me know on Facebook,
January 4, 2016Time Management Tips | 5 Sure-Fire Ways Not to Get a Speeding Ticket Your Time Management Coach can help you to: Allot sufficient time- be on time consistently Reduce overwhelm- make your schedule work for you Get things done – meet deadlines, prioritize Feel in control – plan and schedule effectively Maintain credibility – arrive and finish on time, be prepared It’s ... Read more
December 22, 2015Organizing Tips – Organized Bathroom Organizing tips help you to get organized and stay organized. To get organized the basic steps are: PURGE SORT ORGANIZE CONTAIN LABEL (if needed) MAINTAIN Organize by room and priority. One of the rooms used most often is the bathroom. If you want to keep your bathroom organized commit to getting organized first and then using these ... Read more
December 21, 2015Lateness | Are you always running late? If you are suffering from chronic lateness and want to get out of the house faster here are some of tips are things that you may have heard growing up (and still apply): • Make your bed first thing in the morning. • Select what you will wear the next day, ... Read more
December 11, 2015Time Management Benefits There are many time management benefits – Increasing productivity, gaining a sense of control, improved prioritizing, and gratitude. As your San Diego Time Management Coach and Professional Organizer I offer this affirmation and reminder: I am grateful to be able to set healthy boundaries when it comes to time for myself and for others. Others respect my time and ... Read more
December 3, 2015Is chronic lateness plaguing you? Do you suffer from chronic lateness? If so, the next question is, are you okay with that or are you willing to learn time management? Most of us know someone who is always late, no matter what. In fact I know someone who is always late for personal appointments but never ... Read more
November 17, 2015What’s stopping you from… Sometimes we are our own worst enemy. We’re all smart, accomplished and capable but what is stopping you from doing what is on your list? being on time? meeting deadlines? starting that task? finishing that task? waking up at a regular time? going to sleep at the same time each night? planning for the week? saying “no”? saying “yes” to time ... Read more
November 9, 2015Organized During the Holidays – Tips Staying organized during the holidays may be a challenge for some of you. As your San Diego Personal and Professional Organizer I want to help you keep things in perspective. As important as being organized is, I hope that you will find ways to streamline your expectations and responsibilities so ... Read more
November 2, 2015Organizing Tips – When you have too much Lots of women call asking me for organizing tips when they don’t know how to deal with all of the stuff that they have in their homes and offices. We accumulate things over time for a variety of reasons, but sometimes we don’t realize just how much we ... Read more
November 1, 2015Time Management – Are You Productive? Time management is a set of skills that can be learned. As a certified Time Management Coach I empower and teach individuals who want to improve their productivity by looking at two things: what they want and need to get done, and what they are already getting done.Instead of being ... Read more
October 18, 2015Eliminate Procrastination – A System That Works Do you have a task that isn’t urgent, but you need to do it? Do you find that you procrastinate about doing it even though you know that it would take you less time to do it than the time you’ve spent putting it off? We all do this ... Read more