Organizing systems are essential for staying organized. Your organizing systems need to be as personalized as your learning and lifestyle is. Our learning style or strength is often establish early on in childhood. Which learning style are you: visual, auditory, olfactory, tactile, or kinesthetic? As your Personal and Professional Organizer (and a former educator) I share tips that will make organizing easier and more effective for your needs.
Organizing systems for visual type – seeing, reading
If you are a visual person you probably like to keep the things that you need to remember within your line of sight. That doesn’t mean that everything needs to be visible since that will result in visual clutter and inefficient use of space. For the visual type I recommend that you prioritize what needs to be out and within sight, and create systems for storing the other items. Some examples:
Organizing tip: Keep reusable grocery bags in the front seat of your vehicle so that you will remember to bring them into the store and use them. Organizing system: Contain and store the reusable bags inside of one of the larger bags. This system allows you to grab one at a time or take them all into the store with you.
Organizing tip: Keep individual storage containers in or near your car for items that you need to do something with such as dry cleaning, alterations, or donations. Organizing system: Schedule a block of time each week to drop off and pick up items.
Organizing systems for auditory type – hearing, speaking
If you are an auditory type of person you will likely remember to do and find things that you need if you hear the information. That may take the form of saying something aloud, sending yourself a voicemail message to remind you of something important, or asking someone to repeat information.
Organizing tip: Use voice activated apps and software to create items to remember to buy, bring to work, take to a relative or friend, etc. Organizing system: Listen to your audible lists at least twice a day so that you do not miss deadlines or opportunities to get things done. Organizing tip: Use alarms and notifications to help you to transition from one activity to another and be able to stay on schedule. Organizing system: Determine what task would be most helpful to have an alarm or notification set. Perhaps getting out of the house for an appointment or leaving work to commute home are you greatest challenges. I recommend that you set your alarm for 15 minutes before you need to be out the door. Setting the alarm for more than that amount of time sometimes feeds the need to get 1 more thing done and then making you late!
Organizing systems for olfactory type – smell, taste
Individuals who have a heightened awareness of smell and taste often have strong memories of specific events and people attached to certain scents or flavors. This olfactory type of learning style or strength may not be easily utilized for organizing but here are some ideas if you are open-minded.
Organizing tip: Certain scents are known to have a calming effect on some of us such as lavender. If you are in a stressful or high pressure situation on a routine basis you may want to schedule short relaxation breaks and utilize an oil diffuser with lavender. Taking short breaks throughout the day or before a stressful commute will help you to be more productive and feel better. Organizing tip: For those of you who have trouble waking up in the morning try using aromas that foster a sense of alertness such as peppermint oil or coffee beans. Try sipping a cup of herbal tea when doing menial tasks such as filing and shredding to literally make the task more palatable.
Organizing system: Determine your need and the scent that most aids you in that area of need. Over time you may find associating a scent with certain types of tasks will help your productivity.
Organizing systems for tactile type – touch
Tactile learners involves fine motor movements and learning primarily through the sense of touch. Tactile types learn best through hands-on activities.
Organizing tip: Don’t rely on watching organizing videos or other visuals to help you organize. Pause the video and actually do the task while it is being demonstrated before you continue watching the next step.
Organizing system: Touching, feeling and working with items is the key to organizing for tactile learners. As a Personal and Professional Organizer I often have my clients actually do the organizing task beside me and articulate what they are doing and how it makes him or her feel. A organizing system that calls for practicing these tasks repeatedly is beneficial for creating new habits and maintaining organized environments.
Organizing systems for kinesthetic type – movement
A kinesthetic learner needs to move his or her whole body. Kinesthetic types need to wiggle, tap, swing their legs, bounce, and often don’t seem to be able to sit still. They learn through their bodies and their sense of touch. They have excellent “physical” memory and learn as they do. Body movement as they organize will enhance focus so allow yourself to move. Add novelty and change in order to help break up longer tasks and projects.
Organizing tip: Try using different seating options such as a physio ball or a standing desk. If you are on a phone call walk around and use a wireless ear piece.
Organizing system: In case you can’t already tell I am a big fan of taking breaks. Kinesthetic learners need to take movement breaks, go for walks, or walk up and down flights of stairs. An effective time management system and use of a schedule to make sure that you not only take breaks, but intentionally make larger projects into smaller more manageable ones will be very helpful.
How can I help you with more organizing tips and systems for your unique style?
November 2, 2011People ask me how they can get a handle on incoming mail. Outside In Organizer & Makeovers supports this basic approach: SORT PRIORITIZE CONTAIN The first thing you can do is schedule adequate, uninterrupted time to sort. Begin with one pile at a time, preferably recent mail, first. Don’t distract yourself and move from one pile to another. TIP: ... Read more
November 1, 2011When I’m out and see a dog pulling it’s owner by the leash I can’t help but wonder who is walking whom? Is your email managing you and your time? Is it causing you stress and the feeling of being overwhelmed? Try this process for no less than 2 weeks: (1) Commit to checking your email ... Read more
October 27, 2011Most people would agree that bedrooms are for sleep and …The reality though is that bedrooms are where the laundry sits in piles, unfiled papers pile up, etc. When you want to create an organized bedroom space think about the basic process: (1) Declutter: remove unrelated items. (2) Contain: store items in bins and containers that fit ... Read more
October 25, 2011Many of us have to maximize limited spaces, which may result in rooms that are used for multiple purposes. Is your home office in the bedroom? Is the dining room the play room? Is the living room the family room? Think of this as an opportunity rather than a problem. First, visualize what you want the ... Read more
October 22, 2011People hire POs for a variety of reasons. It’s not unusual to think that you can do it yourself and after repeated attempts (or perhaps, procrastination) realize that you need a professional to come in and help. That’s why most of us hire professionals to help us in various aspects of our personal and professional ... Read more
October 21, 2011We touched on wearing a wide leg jean, pant or trouser to create a slimming effect for the right body type. Now pull out the tops in your closet and drawers and think in layers. Here’s how to start: 1. Wear a shape enhancing undergarment, if needed. 2. Try a camisole or clingy, sheer (tee or long sleeve) ... Read more
October 20, 2011It’s important to steer clear of trends that do not enhance your body type or facial structure. Luckily there are lots of wide leg jean, pants, and trouser options again (very few women and men actually look good in skinny jeans and pants). The wide legs create a slimming illusion for people with real hips ... Read more
October 18, 2011At Outside In Organizer and Makeovers the approach that is used is always benefit-oriented. Will it save me time? Save me money? Reduce my stress level? Allow me to feel more in control? More focused? Only you can decide what your reason for organizing is, then let the Professional Organizer step in and make suggestions. ... Read more
October 17, 2011There is a wealth of information out there to help you with your desire to be organized. Remember that organizing isn’t something that you do, and then never have to do again! Here are some important ideas to keep in mind: 1. Before you organize, let go of what you no longer need or use. This will save you ... Read more
October 13, 2011I like to remind my female clients that before anything happens with organizing your wardrobe you need to start with the essentials. That’s right: supportive, well-fitting undergarments. They don’t have to be matronly or boring either. Check out this new Spanx product: http://www.realsimple.com/beauty-fashion/shoes-accessories/lingerie-hosiery/patterned-tights-00100000067878/index.html?xid=df-10-13-2011 Benefits of wearing the essentials? Confidence: Your clothes will fit better and enhance your image. Money ... Read more