Organizing systems are essential to getting and keeping you organized. This is true when organizing anything including paperwork, important documents, items in your kitchen, bathroom and garage, and your clothing. An effective organizing system is one that will allow you and others to:
- Retrieve things easily and when you need them.
- Return things to their “right” place or home.
- Maintain clear surfaces in any room.
- Save time rather than waste it looking for things.
- Save money rather than spend it buying duplicates of items that you already have.
Organizing systems – 3 Myths
“Right” place: The “right” place to keep things organized is the one that is easy for you to use. That is, you know what you keep organized in that place and can retrieve and return it to that place. If you open the mail in the kitchen instead of your office the “right” place for organizing your mail is in the kitchen.
Label everything: If you are able to apply logic to where and how things are organized you will be able to minimize the need to label containers. Items that are used frequently should be visible and whenever possible, at eye level. For instance, don’t put your daily and weekly files in the bottom file drawer. Using clear and open containers increases the visibility of what is in the container and decreases the need to label.
Color coding: Color coding is not important or even helpful if you are color blind! It can also be too rigid and overly detailed. Color coding file folders and other storage containers can be helpful in specific situations. For instance, larger containers used to store holiday items that are only accessed on occasion, are easily identified if the color is related to that specific holiday. Most of the time, clear bins enhance visibility and allow you to identify where the items that you need are stored.
Organizing systems – Maintenance
Organizing systems become disorganized when they are not regularly maintained. Organizing is a process similar to getting fit. This means that you are never finished and need to maintain the system. Organizing tips for maintaining your organizing systems:
- Declutter regularly. Don’t just keep adding things to folders and containers. Schedule time on a regular basis to review what is in the containers and get rid of unused and unneeded items.
- Adopt a less is more attitude. Remember that you don’t want to keep outdated information. For example, don’t keep old recipes that you will never use or don’t match your current dietary style. Downsize photos by discarding the duplicates and blurry ones.
- Use shallow containers to temporarily store reading materials so that the pile remains manageable. Read the magazines, newspapers and catalogs then discard.
November 2, 2011People ask me how they can get a handle on incoming mail. Outside In Organizer & Makeovers supports this basic approach: SORT PRIORITIZE CONTAIN The first thing you can do is schedule adequate, uninterrupted time to sort. Begin with one pile at a time, preferably recent mail, first. Don’t distract yourself and move from one pile to another. TIP: ... Read more
November 1, 2011When I’m out and see a dog pulling it’s owner by the leash I can’t help but wonder who is walking whom? Is your email managing you and your time? Is it causing you stress and the feeling of being overwhelmed? Try this process for no less than 2 weeks: (1) Commit to checking your email ... Read more
October 27, 2011Most people would agree that bedrooms are for sleep and …The reality though is that bedrooms are where the laundry sits in piles, unfiled papers pile up, etc. When you want to create an organized bedroom space think about the basic process: (1) Declutter: remove unrelated items. (2) Contain: store items in bins and containers that fit ... Read more
October 25, 2011Many of us have to maximize limited spaces, which may result in rooms that are used for multiple purposes. Is your home office in the bedroom? Is the dining room the play room? Is the living room the family room? Think of this as an opportunity rather than a problem. First, visualize what you want the ... Read more
October 22, 2011People hire POs for a variety of reasons. It’s not unusual to think that you can do it yourself and after repeated attempts (or perhaps, procrastination) realize that you need a professional to come in and help. That’s why most of us hire professionals to help us in various aspects of our personal and professional ... Read more
October 21, 2011We touched on wearing a wide leg jean, pant or trouser to create a slimming effect for the right body type. Now pull out the tops in your closet and drawers and think in layers. Here’s how to start: 1. Wear a shape enhancing undergarment, if needed. 2. Try a camisole or clingy, sheer (tee or long sleeve) ... Read more
October 20, 2011It’s important to steer clear of trends that do not enhance your body type or facial structure. Luckily there are lots of wide leg jean, pants, and trouser options again (very few women and men actually look good in skinny jeans and pants). The wide legs create a slimming illusion for people with real hips ... Read more
October 18, 2011At Outside In Organizer and Makeovers the approach that is used is always benefit-oriented. Will it save me time? Save me money? Reduce my stress level? Allow me to feel more in control? More focused? Only you can decide what your reason for organizing is, then let the Professional Organizer step in and make suggestions. ... Read more
October 17, 2011There is a wealth of information out there to help you with your desire to be organized. Remember that organizing isn’t something that you do, and then never have to do again! Here are some important ideas to keep in mind: 1. Before you organize, let go of what you no longer need or use. This will save you ... Read more
October 13, 2011I like to remind my female clients that before anything happens with organizing your wardrobe you need to start with the essentials. That’s right: supportive, well-fitting undergarments. They don’t have to be matronly or boring either. Check out this new Spanx product: http://www.realsimple.com/beauty-fashion/shoes-accessories/lingerie-hosiery/patterned-tights-00100000067878/index.html?xid=df-10-13-2011 Benefits of wearing the essentials? Confidence: Your clothes will fit better and enhance your image. Money ... Read more