Organizing systems are essential for staying organized. Your organizing systems need to be as personalized as your learning and lifestyle is. Our learning style or strength is often establish early on in childhood. Which learning style are you: visual, auditory, olfactory, tactile, or kinesthetic? As your Personal and Professional Organizer (and a former educator) I share tips that will make organizing easier and more effective for your needs.
Organizing systems for visual type – seeing, reading
If you are a visual person you probably like to keep the things that you need to remember within your line of sight. That doesn’t mean that everything needs to be visible since that will result in visual clutter and inefficient use of space. For the visual type I recommend that you prioritize what needs to be out and within sight, and create systems for storing the other items. Some examples:
Organizing tip: Keep reusable grocery bags in the front seat of your vehicle so that you will remember to bring them into the store and use them. Organizing system: Contain and store the reusable bags inside of one of the larger bags. This system allows you to grab one at a time or take them all into the store with you.
Organizing tip: Keep individual storage containers in or near your car for items that you need to do something with such as dry cleaning, alterations, or donations. Organizing system: Schedule a block of time each week to drop off and pick up items.
Organizing systems for auditory type – hearing, speaking
If you are an auditory type of person you will likely remember to do and find things that you need if you hear the information. That may take the form of saying something aloud, sending yourself a voicemail message to remind you of something important, or asking someone to repeat information.
Organizing tip: Use voice activated apps and software to create items to remember to buy, bring to work, take to a relative or friend, etc. Organizing system: Listen to your audible lists at least twice a day so that you do not miss deadlines or opportunities to get things done. Organizing tip: Use alarms and notifications to help you to transition from one activity to another and be able to stay on schedule. Organizing system: Determine what task would be most helpful to have an alarm or notification set. Perhaps getting out of the house for an appointment or leaving work to commute home are you greatest challenges. I recommend that you set your alarm for 15 minutes before you need to be out the door. Setting the alarm for more than that amount of time sometimes feeds the need to get 1 more thing done and then making you late!
Organizing systems for olfactory type – smell, taste
Individuals who have a heightened awareness of smell and taste often have strong memories of specific events and people attached to certain scents or flavors. This olfactory type of learning style or strength may not be easily utilized for organizing but here are some ideas if you are open-minded.
Organizing tip: Certain scents are known to have a calming effect on some of us such as lavender. If you are in a stressful or high pressure situation on a routine basis you may want to schedule short relaxation breaks and utilize an oil diffuser with lavender. Taking short breaks throughout the day or before a stressful commute will help you to be more productive and feel better. Organizing tip: For those of you who have trouble waking up in the morning try using aromas that foster a sense of alertness such as peppermint oil or coffee beans. Try sipping a cup of herbal tea when doing menial tasks such as filing and shredding to literally make the task more palatable.
Organizing system: Determine your need and the scent that most aids you in that area of need. Over time you may find associating a scent with certain types of tasks will help your productivity.
Organizing systems for tactile type – touch
Tactile learners involves fine motor movements and learning primarily through the sense of touch. Tactile types learn best through hands-on activities.
Organizing tip: Don’t rely on watching organizing videos or other visuals to help you organize. Pause the video and actually do the task while it is being demonstrated before you continue watching the next step.
Organizing system: Touching, feeling and working with items is the key to organizing for tactile learners. As a Personal and Professional Organizer I often have my clients actually do the organizing task beside me and articulate what they are doing and how it makes him or her feel. A organizing system that calls for practicing these tasks repeatedly is beneficial for creating new habits and maintaining organized environments.
Organizing systems for kinesthetic type – movement
A kinesthetic learner needs to move his or her whole body. Kinesthetic types need to wiggle, tap, swing their legs, bounce, and often don’t seem to be able to sit still. They learn through their bodies and their sense of touch. They have excellent “physical” memory and learn as they do. Body movement as they organize will enhance focus so allow yourself to move. Add novelty and change in order to help break up longer tasks and projects.
Organizing tip: Try using different seating options such as a physio ball or a standing desk. If you are on a phone call walk around and use a wireless ear piece.
Organizing system: In case you can’t already tell I am a big fan of taking breaks. Kinesthetic learners need to take movement breaks, go for walks, or walk up and down flights of stairs. An effective time management system and use of a schedule to make sure that you not only take breaks, but intentionally make larger projects into smaller more manageable ones will be very helpful.
How can I help you with more organizing tips and systems for your unique style?
July 17, 2010We always make time for what is important, right? You can make time for what you want and need to do. The way to organize your time is best accomplished by actually scheduling those activities and tasks. For instance, don’t have time to get to your emails? Schedule 10 minutes in the morning and 10 ... Read more
July 15, 2010Business slow? Take advantage of the time to take a break from your marketing efforts and organize your office space. Pick one task a day. Maybe tomorrow the focus is your desk top. Remember that your desk top is a work space, not a storage container. Too much on top of your desk? Consider limiting ... Read more
June 29, 2010Do you have a plan? Do you have a contingency plan? What is your most successful strategy when you are planning? Having a plan is like using a map. It provides direction from a starting point to a destination. There are generally alternative routes. Don’t set off without a plan and a sense of ... Read more
June 24, 2010In the process of moving, even when using professional movers, it seems that the process never ends. Do you really need to keep that item? Do you really want to pay to move it? When was the last time that you actually used it? Now is the time to make this an opportunity to continue ... Read more
June 15, 2010Time savers are intended to save you time to do the things that you enjoy, not necessarily just to get more done! What are your most successful time savers? Do you put things in the same place all of the time so that you don’t waste time looking for them? Do you store your items ... Read more
June 9, 2010Check out my tip on www.hgtv.com/organizing-and-storage-tip-jar/package. Read more
June 6, 2010Organizing a move can be a daunting task for most of us. When you begin to declutter in preparation it is important to make decisions at the early stages…try to avoid rethinking what stays and what goes, as well as moving your stuff from one place to another. There is great satisfaction in sharing the ... Read more
June 4, 2010Want to avoid how overwhelming a move can be? Here are some tips that I hope you will find helpful: 1. Throw out 3 things every day. Discard things that you don’t need or haven’t used in a year or more, things that are no longer useful, make you happy, or cannot be repaired. 2. Donate or ... Read more
May 10, 2010Nothing is more important than nurturing what is on the inside. Do you eat well and exercise regularly? Do you make time for yourself and others? There are no trade-offs for vitality, good health, strong muscles, positive relationships, satisfying work, and financial stability. While you are tending to these aspects of your life you can ... Read more
May 7, 2010The workplace whether it is a home office, a corporation, or a classroom is often inundated with email. We save messages, procrastinate about reading them, acting on them, and worse we print them out and leave them in piles on our desks. One way to start to organize and declutter is to establish a designated ... Read more