Organizing information is as important as organizing the items in your home and office. You need to be able to access information on any given day for a variety of reasons. This requires that you have information systems. Organized systems aren’t random lists and notes with pieces of information. Systems are structured, readable, and categorical. As Professional Organizer consider questions such as:
- What types information do you need?
- What is the best way for you to store it, paper and/or digital?
- Do you have the information backed up?
- How often do you update the information?
Recently I’ve been blogging about organizing before surgery because in that particular circumstance you and your support team will need to have access to current and important information. The types of information that you want to include are: important documents, contact information, and medical information.
Organizing information | Important documents
Organizing information such as important documents will be invaluable. It will enable you to share the information with a friend, family member, and your medical providers. Let a friend or family member know where your Will, Advanced Care Directive, passwords and account information are kept. Ideally, give them a copy of each of these documents if you are going to have surgery, traveling for an extended period of time, or live in an area that may be prone to natural disasters (assuming they don’t live in the same area).
Organizing information | Contact information
Organizing information also includes your contact information. Likely you have all or most of it on your smartphone. It’s helpful to create a separate list of the names, emails and/or phone numbers of your family members and close friends. Share this list, with permission, with everyone on it. After organizing contact information I set up a phone tree. Following surgery 1 person contacted a small group of designated people with the results. Each of those people agreed to contact 1-2 other designated people on the list and so on. The benefits of organizing information in this way were efficiency, time management, and stress reduction for all of us.
Organizing information | Medical information
Organizing information before travel or surgery should include current medical information. Do this for yourself as well as your family members (especially aging parents). Creating and maintaining a medical information/history binder will be invaluable. Disseminate a printed list of the names and phone numbers of your surgeon, primary care physician, dentist, and the name and address of the hospital where your surgery will be performed. The more information that you organize beforehand will lessen what you need to remember when under stress or time constraints. As your Professional Organizer I wish you an organized, clutter-free life!
September 19, 2016Organizing follow through Organizing follow through is often challenging for people. What keeps you from organizing your to do’s and then following through? You want to get things done and yet the list of to do’s seems never ending! As a Professional Organizer I don’t ise a one size fits all approach because each client is ... Read more
September 14, 2016Common Organizing Mistakes As your San Diego Professional Organizer I can assure you that these 7 common organizing mistakes can be easily avoided: Buying organizing tools before you know what is needed. Mistaking containing items for decluttering and organizing items. Taking on too large a project; burnout. Underestimating how much time you need to organize. Trying to organize without help. Mistaking current ... Read more
September 12, 2016Organizing, why you will never finish: Organizing is a ongoing process that requires maintenance. Don’t be disillusioned please. Getting and staying organized is like eating healthy, daily flossing and working out. Would you ever stop flossing your teeth every day? Look at what organizing and eating healthy or working out have in common: All 3 of these ... Read more
September 8, 2016Organizing Purses Organizing purses is much easier than you think. This of course depends upon how many you have and how much space is available for storage. We often accumulate more clothes, purses and other accessories than we actually wear. It’s not unusual for me as a Personal and Professional Organizer to find items with price ... Read more
September 6, 2016Organizing Shoes Organizing shoes is a daunting task. Your San Diego Personal and Professional Organizer knows that you know you need the organizing because you: Have too many shoes to store. Don’t wear all of the shoes that you own. Wear the same ones over and over again The benefits of organizing shoes are many so I want to share ... Read more
August 29, 2016You Can’t Take it with You Downsizing: the 7 Things People would rather die with. WHEN: Thu. Oct. 13 – 2016 WHERE: Fallbrook Branch ▪ 124 S. Mission Road, Fallbrook, CA 92028 ▪ (760) 731-4650 Denise Levine, Speaker and Author of “Organizing your Life from the outside in for Women who want to Simplify their Life.” will give you tips to get you organized and live ... Read more
August 29, 2016Organizing Tips For the Bedroom | Why I like to start in the bedroom! Organizing tips for the bedroom are designed to make your life less stressful and your space more efficient. As your Personal and Professional Organizer I think you need a clutter-free sanctuary in order to relax, unwind, and sleep well. You don’t need ... Read more
August 17, 2016Organizing Travel Organizing travel involves 3 ongoing steps. They are observation, planning and evaluating. You don’t have to be a Personal Professional Organizer to know that if you take some time to plan ahead, your travel will be more enjoyable. So let’s get organized! Observe all aspects of your trip carefully and take note of what ... Read more
August 16, 2016Travel organizing tips Travel organizing tips from your Personal Professional Organizer. I just returned from a great trip to 3 cities I’ve never been to and as always, I’m reflecting on how it could have more even more organized. Yes, even a Personal Professional Organizer can be more organized! My hope is that by sharing my ... Read more
July 26, 2016Email clutter tips Email clutter tips are useful personally and professionally. Your Personal and Professional Organizer recommends that you declutter and manage your email inbox the same way that you would declutter your paper mail. Email clutter happens when you don’t have a strategy for: Time management, productivity – how often and when to deal with email. Organizing ... Read more