50 Benefits of Organizing Wouldn’t you love to enjoy any or all of these 50 benefits of being an organized person? Here are the first 5: 1. Focus more easily on what you are doing. How do you focus? Eliminate distractions such as media, phone, and multitasking in general. 2. Plan more effectively by having a system. Planning doesn’t take as much time as the time you waste by not planning! Spend 15 minutes at the end of every day (not before bedtime, please) reviewing what you accomplished, and what needs to get done for the next 2 days. On the weekend, spend this time making a plan for your week. 3. Track your progress on a regular basis. Write a “done” list and note everything that you get done. What are you spending too much, or too little, time doing? 4. Revise your course of action if needed in a timely fashion. Organized people are flexible. If you need to make revisions you will know sooner because you have a plan and are tracking your progress. 5. Adapt to changing circumstances more easily. Whoever said, “expect the unexpected” knew that life happens despite our plans. Organized people are willing to adapt rather than resist. Sometimes, the results are even better than you hoped for.
Organizing requires patience Most of you would like organizing to happen as quickly as possible because time and patience are not abundant, right? As a Professional and Personal Organizer in San Diego I know that people want clutter and disorganization to be gone immediately. The reality is that organizing requires not only patience, it requires regular maintenance. Organizing tips, books and magazines are very helpful. They can help you get motivated, create a step by step process for getting it done, and suggest ways to keep it organized. The 3 biggest obstacles that I observe with clients are: Feeling overwhelmed. “I don’t know where to start!” Underestimating time. “I need at least a weekend to work on that area.” No system in place. “Where do I put it?” If you are busy and have a lot of responsibility, here are some practical ways that you can be more patient with yourself and with the process of getting and staying organized. Conquer overwhelm with patience and a plan. Accept that the disorganization didn’t happen over night. Are you willing to appreciate that some organizing is better than none, even if it takes longer? Be patient. Consider taking one or all of the following steps: List your priorities with as much specificity as possible. If this is difficult to do or you’ve tried before and it didn’t work hire an Organizer to consult with you, assess the situation and help you prioritize. Break down each priority into manageable steps. Schedule adequate time for each step. Again, if this is challenging, work with a Professional Organizer to help you create an action plan. Practice patience. Implement each step of the plan and celebrate your successes no matter how small (or large). If you find that you are losing interest, motivation, or it’s just… read more →
Personal Organizing Tips My personal organizing tips this month will guide you towards how to organize and use your time. I want to inspire you to be more present, in the moment and less self critical. Rather than set your sights on what you think that you should do, what’s on your to-do list, summer plans, and organizing for the 2015 tax season, you can take a moment to pause. Try to breathe, and to simply notice what stillness feels like before you decide to begin anything. This is the distinction between doing and being. I like the word “may”, it is gentle and encouraging. It is different than “should”. “May” feels like it allows for possibility rather than demanding something. So often I hear someone say, “I should (fill in the blank).” Or, “You should (fill in the blank).” It’s a habit that I grew up hearing and saying and am still practicing changing it. It feels different when we tell ourselves that we may want to use an hour to clean out a file or a closet. When I look at how to manage my time to schedule things I see it as an opportunity to consider what I may be able to do. Organizing tips – questions to consider about your time management and productivity: Do I need to do it now or at another time? Would I feel better if I at least did part of this now, and the rest, at a later time? When it is actually due? Am I the only one who can do this? What would really happen if it never got done? Organizing tips – questions about decluttering and organizing space: Do I need to keep this? If so, for how long? How and where does it need to be… read more →
San Diego Personal Organizer takes a mindful approach. Mindfulness, including the beginner’s mind, is described in Full Catastrophe Living by Jon Kabat-Zinn. This expert in the practice of mindfulness describes the beginner’s mind as “a mind that is willing to see everything as if for the first time.” (2013) He goes on to explain that the beginner’s mind enables us to be receptive to all possibilities, and become aware of our automatic thoughts and perceptions. In a previous post about mindfulness and time management I describe how the beginner’s mind applies to the work that I do. In this post let’s look at a different approach to reducing clutter and organizing space using a mindful approach. The benefits of organizing in a mindful way is to begin to see your space as if you are looking at it for the first time. Wouldn’t it be nice to look at how you want to use the space no matter what the room is called? Perhaps your dining room would make a better office space! What if you looked at the contents of the space and accepted that some of these things that we loved and used before, no longer serve us? Imagine the relief and lightness that you might feel when you release these unwanted items. Try this: • View one specific area in your home, office, even the trunk of your car. • Imagine that the space is completely empty as if you were just moving in. What is your vision for this new space? • Describe how you would like to feel when you look at and use that space. What would you put into it, and where would you organize the items? This mindful approach can help you to create a space that makes you feel calm or… read more →
Are you ready for organizing your life? How do you know when you are ready to organize? As a Personal Organizer I know when you are ready for organizing your life because I am trained to listen carefully to what you say and even what you don’t say. I can sense that you are ready from our first contact because of the things that you share and the questions that you ask. For instance, you begin by sharing why you called, what is driving you mad, and how you’ve tried to organize it yourself. You candidly use words such as stress, overwhelm or frustration. The person who is ready for organizing his or her life is not only focused on the problems or pain, she is already aware of two critical factors: 1. “I know the value and benefits of organizing and how it will positively impact me, my relationships, and increase my productivity.” 2. “I don’t have the time or interest in doing this myself.” You know that you are ready, too! You make the call and have your calendar in hand. Scheduling is one of the most critical organizing skills.
Personal Organizer’s Time Management Tips for Work-Life Balance As a Personal Organizer I help others to manage their time in order to have more of a work-life balance. Time Management is NOT about getting more done and cramming every minute of your waking day. Time Management is about achieving a work-life balance by creating time for activities that benefit your quality of life, well being, and your relationships. As a Personal Organizer who specializes in time management coaching I remind others that “your planner doesn’t know the difference between your personal and professional time commitments!” The Time Management coaching process starts with the assessment of what is working, and what is not working. From there, we create a weekly plan that is realistic and adaptable. Planning enables you to make decisions about scheduling and how to use your time effectively, this includes scheduling unscheduled time. Sounds great, right? Read on for more information. Effective planning requires you to organize: Your tasks and commitments, work with deadlines, and break the larger tasks into smaller, more management mini-projects. Let’s look at the basic process and steps for planning. Step 1: Write out each of your goals Step 2: Break them down mini goals or projects Step 3: Determine the action steps – everything that you need to do to accomplish each goal or mini project Step 4: Estimate how much time the goals and mini projects will take; schedule adequate time on specific days for each one Example of a DYI mini project 1. Goal: organize all photos into albums by groups (family or work), individuals (family and friends) starting with most recent photos by the end of June 2015. 2. Purge: discard photos that are duplicates or blurry. 3. Sort: create boxes for photos in each group or individual category. 4.… read more →
San Diego Professional Organizer My work in San Diego as a Professional Organizer and Time Management Coach is about creating a personal relationship. When I am invited into someone’s home or office to help with decluttering and organizing the relationship becomes very personal, very quickly. It is based upon trust, non-judgment, and patience on both the Professional Organizer’s part as well as with the client’s expectations of themselves and the process. It’s difficult enough to ask for help let alone show someone else your “stuff”, the piles, and the emotions these things create. I know that there are a variety of reasons and situations that create clutter. My job is to ask the right questions and help each person clarify their objectives. That is why it is difficult for some people to do the work themselves or with a family member. It is helpful to keep moving forward rather than get stuck on the obstacles or what you’ve tried in the past. By continuously going back to your objectives it helps you to stay focused on the benefits of organizing. I might say something such as, “Will keeping this (item or document) help you to organize this area?” These benefits of improving your organizing and time management skills include health, safety, peace of mind, and financial preparation. What is being organized worth to you? Organizing is personal
San Diego Personal Organizing Tip – Keep the things you love The simplicity of this organizing tip is deceiving. As your San Diego Personal and Professional Organizer I am giving you permission to keep items that you love and value. Love it means that it is meaningful to you on some level such as sentimental or emotional, useful, or valuable. If you love it though that means that you need to use it or display it. If it is soiled, in disrepair, no longer fits, or is dated then keep it IF it can be cleaned, repaired, or repurposed. Keeping things in storage, saving them for a special occasion, or holding on to them for your grandchildren is not necessary. Storing items that you don’t use is just organized clutter! Ask your children if they are going to want those items and be prepared for their honest answers. Get those photos out of boxes and albums; display them and rotate them in frames on a regular basis. Make a meal special by serving it on your china. The benefit of organizing is that you are making conscious decisions about what to keep, downsizing your possessions, and enjoying what you have. Trust me, your friends and family will appreciate this and so will you. Enjoy your photos (artur84)
As your San Diego Personal Organizer my first organizing tip is to remind you to organize before storage is considered. There are great storage containers for anything and everything. It’s tempting to want to go out and purchase colorful, matching bins and file folders, but decluttering first, is important. The benefits of organizing, first, are that you: Have a realistic sense of what and how much you are keeping and need to store. You know how much storage space you will require. Identify the best location for storage containers. You can avoid ending up with more storage and containers than you actually need. During the purging process you will likely empty containers and files that you can repurpose and reuse for other storage. This will help reduce unnecessary spending. When you are ready to determine how to contain and store items remember to think about the size and weight of the items. I love the baskets with handles pictured below for smaller, lightweight items such as extra spices, bags of nuts and dried fruits, or bottles of medications and supplements. The handles make them useful when you store infrequently used items in the back of a deep cupboard, or up on a high shelf. Larger items require bigger bins, but remember that if those bins are filled with heavy items you don’t want to store them up high for safety reasons. You can avoid injuries by limiting lifting and reaching for heavy items. Look for bins that have wheels if you need to move them to access other items. Even papers and documents require different types of storage. Your tax records need different filing systems than photographs, for instance. Identify the ideal location for items by considering the elements. For instance, avoiding exposure to light or humidity may be critical… read more →
How to declutter spaces How to declutter spaces? As a Personal Professional Organizer my job is two-fold: First, to ask the “right” questions so that you can make the decisions. Second, is to help you to clarify your vision for the space. Every space needs to reflect how you will use it (function, supplies, storage) so that you can enjoy it (people). Save the aesthetics and decorating for after you declutter and organize the space. How to declutter spaces – Questions to ask yourself: Whenever you get started with organizing a specific area ask yourself declutter questions: Function – What is this space to be used for? What specific function(s) do you want the space to satisfy? For example, is your kitchen for entertaining, cooking and dining? Do you also want the kitchen to be your home office? Now, look around you to see if the space reflects that purpose(s)? Purge anything in the space that does not serve it’s function. Supplies – What do I need to have readily available in this space? List the items that you will need for efficient use of the space including furniture, equipment, or supplies. Find another location for anything that doesn’t belong there. Here are some great ideas in a video that you can use for organizing your makeup in the bathroom: Video People – Who else beside yourself, will use this space? Is the space shared by others? Do you have visitors or clients who will be in this space? You want to be sure to have all parties feel comfortable and have what they need in the space. Storage – Where do items need to be used, and how frequently? What the best types of storage containers that you will need for specific items. The answers will guide you in… read more →