Take advantage of those rainy days and pick one project you would like to start and finish. It’s important that when you finish, you reward yourself for getting it done.* Remember the Outside In Organizer and Makeovers approach: 1. Sort – put all discards into recycle, shred immediately. 2. Keep – is it something that requires action? If so, put it into your tickler system so that it is scheduled. If it is something that you need to save, Can it be scanned? ** 3. Reference – is it informational, only? If you discard it can you find it on the internet? If so, discard it. *TIP #1: Time who long it takes you to complete the task. This will give you an idea of how to schedule future projects. **TIP #2: Remember that your task is to sort, not to set up a new file system. Make that a separate project so you get this one completed. You will be more productive.
One of the many reasons why I love being an Organizer is that I can show my clients simple to use strategies to organize their lives. The Outside In Organizer and Makeovers approach looks at what is behind (or under) the problem. Not enough space? Eliminate clutter. Contain smaller items. Store items near the place they’re used. Not enough time? Audit your schedule for a full week. Look at how you spend your time. What can be eliminated? Shared? Delegated? Nothing to wear? Take everything out of your closet. Donate items that you haven’t worn in a year or more. Reorganize your closet by grouping your clothes in outfits rather than categories.
Each person has a different level of tolerance for what they think disorganization is in any given aspect of their lives. We all know individuals who can find exactly what they need at any given time when surrounded by piles of papers. We may also know people who complain that they never have enough time to get everything done. What about someone you know who has closets full of clothes and remarks that they have nothing to wear? Outside In Organizer and Makeovers offers these guiding questions to answer, “How do I know if I need to hire an Organizer?” First, begin by asking whether the situation is having adverse affect on: your health or safety? your relationships? your mental well being? your finances? Second identify specifically, how the situation may be affecting your finances and productivity: Are you late making payments, going into overdraft, incurring fees, or making duplicate payments? Are you unable to manage your mail? Are you unprepared for meetings and appointments? Do you waste gas making several trips all over town in any given day? Does it seem like your “to do” list is always growing? Third, look for patterns of behavior or perceived obstacles: Are you an organized person who is too busy, has too much to do, needs help getting a system in place? Do you find that you are able to organize a situation or space only to have it undone quickly? Are you unable to make decisions about what to keep and where and how to store it? Is it difficult or emotional to make decisions about what to donate or discard? Do you read books and magazines about how to declutter and organize but are unable to implement the ideas? Do you purchase organizing tools and supplies but rarely utilize them… read more →
Time does not magically open up. Every choice we make about how we are spending our time requires us to make the time to get it done. So think about scheduling everything that you have to do, or want to do. My clients are busy folks juggling the responsibility of home, family, career, their health, finances, volunteer work, and more. The best way to get things done is to commit to scheduling time to do them. Sounds easy, right? In fact, it’s very difficult and requires making choices and reprioritizing. We all do it throughout the course of a day but sometimes, it’s random rather than planned. Try the following: Schedule grocery shopping including travel to and from the store(s). Schedule time to check your email 1-2x a day…no more. Schedule dedicated time to call family or friends (not while cooking, watching tv, working on the computer, etc.). These are examples of just 3 necessary activities in most of our daily lives. Plan ahead, save time. I promise that you will be more productive and feel less stressed!
Everybody has the same 24 hours, 7 days a week. Why do some people seem to have more (or less) time than others? Have you heard yourself saying that you wish you had more time? The most efficient way to organize your time is to first, understand how you are using it. Sounds simple, right? It’s not, but doing it every day for one week is worth the effort if you want to optimize your time. Here is the best way to do your weekly audit: Use your calendar, or a separate piece of paper, to show 30 minute blocks of time for each day of one week. Write in standing meetings and scheduled appointments for the entire week. Write in travel to and from these meetings and appointments. Write down key words to capture what you do with every 30 minute block of time. Be honest and include all that you do…checking email, playing internet games, getting gas, showering, and so on. Next step? I’ll give you the steps to using the information that you’ve gathered. Stay tuned!
Here are 5 ways that Outside In Organizer & Makeovers can help you organize your space (home, office, car & more): Assess, prioritize Action plan Get started now Managing the project Staying on track Everyone needs a little organizing. If you’ve tried over and over again without success, let the San Diego Professional, Outside In Organizer & Makeover, help you organize this way! I’ve got loads of organizing tips to share.
Space to work on Sounds simple but in order to efficiently sort it’s wise to have a clear space to work on. This table top was covered with papers before we could purge, sort & organize. When we are done, the table will no longer be needed! More tips: Keep a bag for trash near the space while working. Keep a container for recycling nearby during the purge process. Have a file system that organize items into 2 categories: ACTION, REFERENCE
Being a Professional Organizer in San Diego I often find that what is underlying disorganization and clutter is really more about interruptions in workflow and productivity. Sometimes we are our own worst enemies…multi-tasking, constantly checking email while we are on the phone, talking and driving. Sound familiar? Here are 3 key steps: Identify your goal. What is the outcome you want to achieve? Identify the obstacles that interfere with applying the 1 at-a-time rule. Eliminate 1 obstacle at a time.
The 1 at-a-time rule is easily applied when you gather the materials that you need before you start the project. For this project we needed a plastic file bin, hanging files, file folders & markers. Don’t forget bags for recycling & trash.
The 1 at-a-time rule works best when you gather your materials and resources before you start the project or task. Have everything that you need ready and accessible. It’s just like cooking, did you ever start and realize that you are out of an ingredient that you need? Yikes!