Are you a disorganized boss? If so, it will often become apparent in your daily and weekly schedule. Does this sound familiar? Unprepared for meetings Working on things at the last minute No time scheduled for planning If that sounds like you then there are 2 ways to address these issues. First, if you have an organized administrative assistant, have him or her create a weekly template with blocks of time dedicated to specific activities. If you do not have someone to delegate this task to it is helpful to work with a Time Management Coach/Professional Organizer who can help you set up this type of system. Keep it simple and use one type of calendar, if possible. Whether it is a paper planner or online calendar it is important to be able to view the entire week. Secondly, make sure that your weekly schedule includes time to plan ahead each day as well as at the end of each week. You will feel, think and behave in more organized and productive ways when you create these 2 time management habits!
Are your employees frustrated because they think that you are a disorganized boss? As your San Diego Organizer and Time Management Coach I’ve been reading a lot about tips to help employees work with their disorganized bosses. It is ultimately the responsibility of the boss, or person in the leadership role, to ensure productivity, adequate workflow, and communication with employees. How would you know if you were a disorganized boss? Do you observe any of the following signs: Difficulty meeting deadlines Unable to find important items when they are needed Need to re-explain directions to others repeatedly It’s not always easy to be an objective observer and it’s even more difficult for an employee to broach this topic with their boss. So I would offer TIP #1 for the boss: Identify and be able to articulate your strengths to your employees. Use that information to begin the conversation about which strengths you need from them. Collaborate and build those processes into your systems and procedures. I promise great results!
Disorganization can cost you money, time, health, productivity, and career satisfaction. As a San Diego Professional Organizer I ask a lot of questions to help clients in San Diego and all over recognize the value of organizing their lives and their space. Ask yourself some of these questions: What is my time worth? How much time do I spend looking for important things? What would I rather be doing with my time? How does this space make me feel? What does this space say about me? My capabilities? Why does the clutter always return? How would having a system help me maintain an organized space or schedule? Now ask yourself, “What am I waiting for?” Wouldn’t the investment in organizing benefit you, your family, your friends and your coworkers? For more tips, sign up to receive my newsletter (and forward it to a friend)! www.outsideinorganizer.com
Why is it important to identify and help disorganized students? Who are disorganized students and what do they do differently than organized students? We all know adults who function adequately despite their disorganized homes or chaos at work (although many do not). If you asked them, they would probably tell you that they’ve always been that way, even as children. What they might be hesitant to share is that struggling with organization affected them mentally, emotionally, socially, and maybe even physically even when they were students. It is important to understand that disorganized students are no different than any other students in the sense that they need love, understanding, support, encouragement, and confidence. As a parent, your goal is to help set your student up for success. That means understanding the specific strategies that will help the disorganized student to function in a more organized and less stressful way in all environments. It may also mean that he or she will need to develop coping strategies for the areas that present greater difficulty. Previously I recommended that you begin to keep a notebook describing the behaviors that you observed in your student that demonstrate his or her difficulty with getting or staying organized. Now add information to this notebook (remember it is for the parents’ eyes, only) about the student’s predominant learning style. Notice if he or she tend to learn and remember information that is presented visually more so than auditorally. Or is the student what we call a kinesthetic learner? Some students learn and remember things better when they are hands-on and can do something with things. Image courtesy of: hyenareality/freedigitalphotos.net
Do you know a student who is disorganized? If so, you probably recognize that he or she is likely to be disorganized at home and at school. What is it that he or she does, or doesn’t do, that demonstrates difficulty with being or staying organized? Disorganized students may exhibit behaviors such as: Frequently loses or has trouble finding things that he or she needs. Has difficulty being on time for activities or transitioning from one to another. Often forgets to do what he or she was asked to do. It’s summer vacation for most students and as a former educator I’d like to encourage you to help your student now. Begin by writing your observations in a notebook (your eyes, only). The key is to be observant without being judgmental. After awhile you will begin to identify patterns in the student’s behaviors. What are his reactions to the situation? Begin to think about what your goals for your student are as we develop a plan of action.
Here is the last of my favorite 6 Ways to Feel More Organized with Time Management tips: Use Deadlines. Some projects and tasks come with due dates or deadlines. That is a built-in time management tool that creates a sense of urgency. When there is a deadline or due date I would encourage you to: Analyze each of the steps that need to be taken to complete the project and Determine how much time you need to complete each step. Knowing those 2 pieces of information allows you to plan backwards and schedule each step well before the deadline. There are some projects that have no deadline though and here is the time management tool to implement in those cases: create your own deadline for the project. Remember that if something is important enough to you and you want to accomplish it, assigning it a deadline will help you to plan, schedule, and complete it. Take a minute to post your questions and comments on my Outside In Organizer and Makeovers Facebook page or follow me @DeniseOrganizer on Twitter and tweet your comment. Still shy about social media but have a question or idea? You can always email me: email@example.com
These are my 6 best ways to help you can feel more organized about your life with time management: 1. Overestimate 2. Take breaks 3. Trash your to-do list 4. Establish and maintain a sleep routine 5. Plan regularly 6. Use deadlines If you only change one way you manage your time in order to feel more organized, the most important way is to get enough sleep! That’s right, getting an adequate amount of uninterrupted sleep on a regular basis is the most foundational time management habit you can create and maintain. Why? Just think about how you feel and function when you don’t! Inadequate and irregular sleep negatively affects your concentration, mood, physical energy and decision making. It’s a well known fact that Americans are sleep-deprived. Make it your goal to establish a consistent sleep routine and observe how it changes your organization and productivity at work and at home. Set your intention to do these 3 things for at least 2-3 weeks: Get 7 to 8 hours of sleep every night. Go to sleep and wake up at the same time every day, even weekends. Allow yourself 20-30 minutes before you go to sleep for calming. No more television, email, etc. Just read something soothing, listen to calming music, or stretch and practice breathing mindfully. Notice any difference in the quality of your sleep and how you feel when you wake up. Observe any difference in your energy level and concentration throughout the day. See if you feel more organized and efficient, less harried and more in control. Post your comments on my Outside In Organizer and Makeovers Facebook page.
Do you feel more organized when you have enough time to get the things that you want and need to do? Here are my 6 surefire ways to feel more organized using time management as an organizing tool: 1. Overestimate 2. Take breaks 3. Trash your to-do list 4. Establish and maintain a sleep routine 5. Plan regularly 6. Use deadlines It may sound strange but stop working and take a break! Scheduling regular breaks can improve your overall productivity, help you to refocus, and feel more energized. There are lots of ways to take breaks, for instance: Move – get up from your desk, stretch, take a walk. Nourish – hydrate, eat healthy snacks. Reward yourself – after 60-90 minutes of sustained work do something fun for 10 minutes such as call a friend, play your favorite online game, work on a crossword puzzle. Here is an article with more ideas about why taking breaks is part of your time management and productivity plan: http://www.huffingtonpost.com/2013/12/19/youve-been-taking-breaks-_n_4453448.html Post your comments on my Outside In Organizer and Makeovers Facebook page Follow @DeniseOrganizer on Twitter and tweet your comment, or Email me: firstname.lastname@example.org
Here are my 6 ways for you to feel more organized with time management strategies that really work! 1. Overestimate 2. Take breaks 3. Trash your to-do list 4. Establish and maintain a sleep routine 5. Plan regularly 6. Use deadlines Trash your to-do list: Schedule all of your to-do list items for a specific day and time. If you are a list maker like many of us this probably sounds like a ridiculous idea. I’ve heard some of the initial objections, “But I like seeing my list.” “But I like checking things off of my to-do list.” “But it feels so good when I finish something and I can draw a line through it.” “But if I don’t have a to-do list I’ll forget to do it.” That’s a lot of buts! So let’s pretend that I’m working with you. Imagine that I am asking you these gentle, guiding questions: • How does seeing your list of things to do make you feel? • Would you feel better if you knew that you had the time set aside for each of your to-do’s? • Is it possible to check off the to-do’s on your planner? Can you cross them off, too? Would that feel similar to doing it with your list (or better)? • Would reviewing your planner on a regular basis allow you to see your scheduled to-do’s at a glance? • Is your to-do list currently working for you and meeting your needs? That is, is the ongoing, never-ending list helping you actually get things done? I would like to challenge you to try scheduling 2-3 of the to-do items from your list into your planner. Cross them off the list and assign them a “home”, that is, a specific day and realistic amount of time to… read more →
Do you ever wish that you could feel organized? Maybe you were more organized at one time in your life but it’s been so long that you’ve abandoned that image of yourself. You don’t have give up! Today I want to talk with you about what feeling organized means and how taking a break can make that feeling possible.Feeling organized shows up in different ways and at various times, sometimes only for a few moments. Think about what it actually feels like, mentally and physically, to be organized. Do any of these descriptions sound like what it would feel to you: • Calm • Focused • Relaxed • Observant • Confident • In control • Goal-directed • Competent • Prepared • Energized • Proactive • Satisfied Did you notice that I didn’t use descriptions of space or stuff? I didn’t list things like clutter-free, clear counter tops, or labeled containers. That is because feeling organized has more to do with the inside that the outside. I know that’s contrary to the name of my business, Outside In Organizer and Makeovers, but the name is actually more about how we can use external strategies to foster those feelings while we are doing the long-term inner work. Next time you are feeling overwhelmed or stressed I want you to try something. Stop for a moment and just notice how you feel in your head (your thoughts) and in your body (muscle tension). Try taking a deep breath, even if you are driving; exhale fully first, because this will create space for the incoming breath. Just try to notice during that moment that you can choose to relax and refocus. You can practice doing this at anytime and anywhere, it is like pressing the reset button! Why am I asking you to do… read more →