Time Management Benefits There are many time management benefits – Increasing productivity, gaining a sense of control, improved prioritizing, and gratitude. As your San Diego Time Management Coach and Professional Organizer I offer this affirmation and reminder: I am grateful to be able to set healthy boundaries when it comes to time for myself and for others. Others respect my time and I respect theirs. Managing your time empowers you to choose how you use your time. Are you uncomfortable saying “no” when someone asks you to do something? Most things are a choice. Are you a perfectionist who wants to do it all? Maybe that is creating imbalance in your workload. As a result of good time management you are more available for yourself and to those who are important to you. This results in your well being and a feeling of gratitude. Being able to effectively manage your time is an act of giving and self-nurturing. Do you feel like you are always responding to crises, running late, or making excuses? Time Management is about balance and efficiency. When your time management is out of whack it impacts your: Emotional and mental state Relationships with others at home and at work. The quality of your attention and output. There are different approaches to time management and productivity improvement because one size does not fit all. You can finally stop searching for the perfect app or ideal planner! Read more: Gratitude For Time Management and Productivity, by Paul The Gratitude Guru. Working with a Time Management Coach will help you to quickly identify your needs and the system that will work best for you. I say, “The best time management system is the one that you will use! Coaching can help you to learn new skills, create new habits,… read more →
Is chronic lateness plaguing you? Do you suffer from chronic lateness? If so, the next question is, are you okay with that or are you willing to learn time management? Most of us know someone who is always late, no matter what. In fact I know someone who is always late for personal appointments but never late for business meetings. That demonstrates that he is capable of being on time. Being on time is a learned skill that relies on effective time management strategies. Consider how your chronic lateness affects others as well as yourself. What does it say about your reliability, your ability to plan, and your regard for others’ time? According to Huffington Post blogger, Greg Savage, in his post entitled, “How Did It Get to be OK for People to Be Late for Everything?”“It’s simply that some people no longer even pretend that they think your time is as important as theirs. And technology makes it worse. It seems texting or emailing that you are late somehow means you are no longer late. Rubbish. You are rude. And inconsiderate.” Yikes, that’s definitely strong language but indeed, he has a point. For those of you who suffer from chronic lateness just know that you don’t have to continue to do so. The answer is to learn, practice, and hone the necessary time management skills. The key piece of information is this, it will not be easy. Let me repeat, time management and conquering chronic lateness will not be easy. Your desire or need to be on time has to be of more value to you than the pain and repercussions of chronic lateness. For those of you who think that chronic lateness is a problem and do want to change, I want to know this: what is stopping… read more →
Organized During the Holidays – Tips Staying organized during the holidays may be a challenge for some of you. As your San Diego Personal and Professional Organizer I want to help you keep things in perspective. As important as being organized is, I hope that you will find ways to streamline your expectations and responsibilities so that you can enjoy the holidays. Do you try to fit too much in to too little time? Do you spend more money than you need to, on stuff that no one really needs? You’ve heard the saying, “Yesterday’s the past, tomorrow’s the future, but today is a gift. That’s why it’s called the present.” (Bill Keane). Here’s a handy checklist of organizing tips that you can use to help make this season more manageable. I suggest that you post this somewhere where you will see it every day as a reminder. Make time for gratitude. Being grateful for time with family and friends will help you live in a balanced, more healthy way. Schedule lunch with a friend and take a break from your to do list. Schedule time for personal care and self nurturing activities. Make sure that your time management includes time alone, time in nature, and don’t skip exercise during the holiday season. Exercise is a great way to stay healthy and reduce stress. One of the most important time management routines to maintain is a regular wake up and go to sleep time. Reexamine your traditions. Do you need to continue all of the traditions even if you and your family have outgrown them? Eliminate the things that don’t fulfill you anymore. Steamline some of the cooking, decorating, etc. Organize simple traditions this year. Focus on giving experiences rather than “stuff”. We all have more than we need. Consider… read more →
Time Management – Are You Productive? Time management is a set of skills that can be learned. As a certified Time Management Coach I empower and teach individuals who want to improve their productivity by looking at two things: what they want and need to get done, and what they are already getting done.Instead of being self-critical about what you are not getting done it’s important to have a balanced perspective. Unless your productivity is impacted by your sitting around all day doing nothing, I know that you are getting things done! So let’s start with a new attitude about time management… What if instead of thinking and saying, “I have too much to do”, or “I never get anything done”, you said, “I get the important tasks done.” Your mindset and your words are critically important in time management. Here are 5 ways that will get you started: 1. Daily audit. Write down everything that you do from the time that you wake up until the time that you go to sleep for one entire day. Still not convinced? Do it the next day, too. 2. “Done” list. Write down every task, call, email, appointment, meeting, etc. that you completed for an entire week. 3. Conquer your to-do list addiction. Look at your to-do list(s). Write a separate version with the 3 tasks that you plan to get done today. Get them done and cross them out. Whittle down that list as fast as possible. Scheduling a block of time to do this helps a lot. 4. 10-20 Minute Blast. Look at your longest to-do list and highlight 3-5 things that you can get done in 10-20 minutes. Blast them out and do them now. Cross them off of your list and do 3-5 more tasks. Keep on blasting!… read more →
Eliminate Procrastination – A System That Works Do you have a task that isn’t urgent, but you need to do it? Do you find that you procrastinate about doing it even though you know that it would take you less time to do it than the time you’ve spent putting it off? We all do this to a greater or lesser extent. It’s only when it nags at you that it becomes an issue. If you want to conquer procrastination, here’s a system that will help you eliminate procrastination forever. As a Professional Organizer and Time Management/Productivity Coach I help you reduce stress by increasing your productivity. I will advise clients to assess the things that they have on their to-do list (mental or written) using this system of decision making criteria: Is it something that you… 1. Need to do and want to do. 2. Need to do but don’t want to do it. 3. Don’t need to do it but want to do it. 4. Don’t need to do it and don’t want to do it. The benefits of organizing and sorting your to-do’s using these criteria will enable you to eliminate the things that don’t need to get done all from your list. It will help you to identify the tasks that you can delegate or outsource to others who can get it done. Using this system will also enable you to identify the priority tasks that you will now schedule time to do. These are the tasks that you need to get done even if you don’t want to do them and more importantly, the tasks that you need and want to do. Be gentle with yourself and try not to judge. Creating this awareness and going through the process of organizing your to-do’s by using… read more →
A Balanced Schedule Takes 5 Easy Steps! What does having a balanced schedule mean to you? Does it mean that at the end of the day you feel productive because you crossed everything off of your to-do list? Does it mean that you were able to manage your time to fit in work and exercise? Does it include time to prepare healthy, home-made meals for you and your family? As your Time Management and Productivity Coach I can tell you that your schedule doesn’t know the difference between your personal and professional time and activities. If you want balance you need to create that in your weekly schedule and build in flexibility (unscheduled) time. You need to be able to prioritize, make choices, and set healthy boundaries. Here are 5 Easy Steps for creating a more balanced schedule: 1. Sleep – Set up a regular wake up and go to sleep at night time. Stick to it! An adequate amount of sleep every night is key to good health, mood stability, and productivity. Use your waking hours to create blocks of time for the core areas of your life. 2. Stop it! – Stop doing the things that you don’t need to do, have to do, or want to do. This is a key time saver. When you realize that you are doing something that isn’t necessary, out of habit, and that you and no one else appreciates it’s easy to let it go. 3. Delegate, hire, share – Have someone else do the things that you don’t need to do but have to be done. They might do it better, faster, and with more enjoyment. Again, this is an important time saver because now you can focus on the things that only you can do. 4. It’s all good… read more →
Time Management My organizing tip today? time management first, and then get your “stuff” organized. Time management is the key to getting organized. When you manage how you use the time that you have available you will be able to organize your priorities, create a plan of action, and identify the resources that you will need to get it done. Time management skills also allow you to decide the most efficient way to get things done. You can think about time the same way that you think about a space. If you put too much stuff into a space things will spill over, get lost, and be forgotten. Your schedule is like that space, it can only hold a certain amount to be effective. If you want to get organized you will need to make the time to do it. You are creating a specific block of time to organize and not do something else. As a Professional Organizer and Time Management Coach I hear people say that they’ll do it when they have the time. Hmm, when was the last time that you had an unexpected extra 2-3 hours to get organized. Even if you did, would you know where to start? Summer is almost over but it’s never to late to get organized. Do you need more information about time management and how to get organized? Call your Professional Organizer and Time Management Coach for more information!
Productivity Coach Tip: Use Deadlines As a Productivity and Time Management Coach I can assure you that using deadlines will help you improve your productivity and overall time management. Some tasks and projects have deadlines, for instance, there is a deadline for enrollment and registration for school, for purchasing holiday gifts, and for filing taxes. Deadlines can work for you if: You believe that you work better under pressure. If you are rule-driven. If you are a people pleaser. But what if something doesn’t have a deadline and you are still having difficulty getting to it? Productivity Tip: If you believe that you work better under pressure create a deadline for any project that doesn’t have one. Your brain will believe that you have to meet the deadline. If you believe that you have to meet this deadline it will prompt you to get started and get it done. Using deadlines can reinforce time management skills such as planning, time estimation. These skills are critical to your personal and professional success and not only your productivity, but your credibility.
Which of your habits and behaviors contribute to clutter? We all have a plethora of behaviors that contribute to either being organized or to causing clutter. If you always put things back in their place when you are done using them that will of course help you stay organized. The benefits of this one organizing tip is that you will know where the item is when you need it again, be able to find it quickly, and know whether or not you have enough of that item or it needs to be replenished. If you leave things out or put them in any old place it will contribute to clutter, it’s just that simple. As a Personal Organizer I ask my clients why they have so many duplicates of the same items and they often reply that when they couldn’t find the item so they just bought more. That’s an expensive habit. There is physical clutter (too much stuff) and there is also a cluttered life…mental clutter and poor time management. Do you relate to any of these habits: Poor delegation skills – it isn’t necessary, realistic or productive to try and do everything yourself. Try delegating tasks that others can do as well or better than you can. Space challenged – understanding what how much you can realistically store. Remember that it’s okay to leave room in a container, on a shelf, and to keep a surface clear. Poor time estimation skills (over- and under-estimating) – understanding how much time it takes to get specific things done, including commuting. This is a critical time management skill for effective planning. The “one more thing” syndrome – squeezing in another task when you don’t have enough time and then, feeling rushed and being late. As always, try focusing one one habit… read more →
Paul Simon sang about “50 Ways to Leave Your Lover”. My song would be entitled, “50 Ways (and Reasons) to Leave Your Clutter”! Here they are: Declutter & enjoy an aesthetically pleasing home & work space. Present an inviting, open space for family and friends. Provide a professional, paper-less work environment for clients and staff. Minimize memorabilia. Prioritize the tasks that are important and time sensitive. Postpone tasks that are less urgent or important. Utilize the items that you purchase. What are you saving them for? Appreciate the belongings that you possess. Display them & get them out of boxes. Ensure the worth of valuable items. Avoid stuffing them in boxes and stacking them. Travel in a well-planned & organized manner. Optimize your appearance by creating a wardrobe that fits your lifestyle… and the body that you are in today. Maximize your wardrobe by layering, mixing & accessorizing. Create new outfits from your closet. Update your style and image by organizing your purchasing habits. Rejuvenate yourself by establishing an organized sleep routine. Select healthy food choices by organizing shopping & meal planning. Learn ways to make time to relax and practice self-care. Schedule time for massage, a walk with a friend or time in nature. Gain support for achieving your organizing and time management goals. Increase your physical energy & mental clarity by scheduling regular time for fitness activities. Challenge yourself to acknowledge all of your successes; big & small. Mindfully notice what you are doing by being present and uni-tasking. Ease into the process of creating or changing habits. Empower others by engaging in organized practices. Produce maximum results with reasonable levels of effort. Evaluate the urgency of tasks realistically. Being organized means being prepared. Assess what is needed for a project before you start. Savor time for leisure… read more →