Productivity is about getting the things that you want and need to get done in a timely and relatively stress-free manner. 3 skills that you can learn and make habits on a daily basis:
- Time management
- Time estimation
- How to prioritize
Productivity | Identify your goals
Productivity goals are individual and achievable. As a Time Management and Productivity Coach I recommend that you begin by identifying how you define productivity. What would make you feel that you are more productive?
I encourage you develop productivity goals that are broad and address the major life categories. In other words, make sure that your goals address more than getting everything on your to-do list done.
The major life areas include:
- Work, career
Mark Twain “The secret to getting ahead is getting started.”
Productivity | Breaking down tasks
Mark Twain said that “The secret of getting started is breaking your complex, overwhelming tasks into small, manageable tasks, and then starting on that first one.” Large and complex tasks can be overwhelming. Often, this is what paralyzes people. Do you ever feel like you don’t know where to start?
Productivity starts by breaking down the task by using these 5 steps:
- End result. Identify the specific end result that you want/need to achieve. Productivity begins by knowing where you want to end up.
- Deadline oriented. Establish a realistic deadline for completion if there isn’t one already. The practice of working backwards from your deadline is very effective.
- Resources needed. Gather the resources that are needed to complete the task before you begin. This includes material as well as informational resources.
- Manageable steps. Determine the steps from beginning to completion; establish deadlines for each step. This is similar to following a recipe, or a fitness training program.
- 1st Step. Start with the 1st step. Complete. Proceed to the 2nd step and so on. Sounds obvious but not easy.
Productivity | Scheduling
Productivity means scheduling everything. Anything that requires your attention and action needs a date and time to start and complete the task. Remember to create balance in how you choose to use your time. You don’t need to fill every minute though. Steven Covey “The key is not to prioritize what’s on your schedule, but to schedule your priorities.”
You can schedule specific times to:
- Check and respond to your emails.
- Make and return phone calls.
- Scan, file, shred.
The idea is to create containers of time in your schedule to get specific tasks done. This eliminates wasting time that can be used for the more important and desirable projects. For more tips you can sign up for my newsletter on www.outsideinorganizer.com