Organizing, Time Management Tips Organizing, time management tips should include time for actions that easily fit into your daily, weekly and monthly schedule. These actions, or small gestures, require vry little time and have BIG benefits to you and others. Time management is: Learned behavior. A set of functional skills. Practiced routines that becomes a habits. 29 ways to be generous with your time Organizing, time management tips include ways to fit generosity into your routines that are useful for improving self esteem, building positive relationships, and being a good role model for others. For instance, next time you go grocery shopping don’t forget to pick up some dark chocolate. Since you are likely to shop for groceries at least once a week or more, adding this particular item will only take an additional 2-3 minutes. You can manage 2-3 extra minutes at least once a month so that you can use today’s organizing, time management tip which is to leave a piece of chocolate on your partner’s pillow. Why would your San Diego Professional Organizer and Time Management Coach include this tip? Read this article: Some of the benefits of dark chocolate. Organizing, time management tips and chocolate are perfect partners! First, there is the benefit of taking the time to do something kind for someone you care about. Then there are the benefits to one’s health as the previously mentioned article highlights. As a final note I am compelled to give those of you a way to use the tip if you don’t have a partner or significant other to use this with. Organizing, time management tips are for self nurturing, too. That means that if you are like me and live along, you can leave a piece of chocolate on your pillow! How sweet that you can… read more →
Time management and self care Time management and self care are learned habits. It may require more or less self discipline for some of us than others so just remember that it can be learned. Have you read my previous blog post about Time Management and Self Care? Self care habits, or Optimal Habits © All habits including self care habits are formed over time and with repeated practice. The term Optimal Habits © is how I describe those habits that help you to sustain your health and well being. They include being organized and learning effective time management skills that allow you to feel good about yourself and your life. Making time for self care is a choice and the choice is yours to make. Time management and self care means creating and maintaining a consistent system that allows you to have time: To be alone, relax, cultivate introspection through spiritual or religious practices if you choose. To be with family and friends and socialize. For an uninterrupted 8 hours of sleep every night. For eating healthy meals and snacks without distractions or multi tasking. For being outdoors. For exercise. For fun and pleasure. To pursue your hobbies, interests and personal development. To care for your home. For your career, work, and professional development. As a Time Management Coach and Professional Organizer I encourage all of you to make yourself a priority. You and those you interact with will benefit in so many ways. Time management and self care tips Here are some tips that you can try for time and management and self care: Wake up 15 minutes earlier every morning. Visualize something that you can do with those 15 minutes that is important to you and that you feel as if you never have time to do.… read more →
Which of your habits and behaviors contribute to clutter? We all have a plethora of behaviors that contribute to either being organized or to causing clutter. If you always put things back in their place when you are done using them that will of course help you stay organized. The benefits of this one organizing tip is that you will know where the item is when you need it again, be able to find it quickly, and know whether or not you have enough of that item or it needs to be replenished. If you leave things out or put them in any old place it will contribute to clutter, it’s just that simple. As a Personal Organizer I ask my clients why they have so many duplicates of the same items and they often reply that when they couldn’t find the item so they just bought more. That’s an expensive habit. There is physical clutter (too much stuff) and there is also a cluttered life…mental clutter and poor time management. Do you relate to any of these habits: Poor delegation skills – it isn’t necessary, realistic or productive to try and do everything yourself. Try delegating tasks that others can do as well or better than you can. Space challenged – understanding what how much you can realistically store. Remember that it’s okay to leave room in a container, on a shelf, and to keep a surface clear. Poor time estimation skills (over- and under-estimating) – understanding how much time it takes to get specific things done, including commuting. This is a critical time management skill for effective planning. The “one more thing” syndrome – squeezing in another task when you don’t have enough time and then, feeling rushed and being late. As always, try focusing one one habit… read more →
Habits that cause clutter include: Your San Diego Personal and Professional Organizer wants you to begin to check off the habits and behaviors that may cause clutter in your home and office. Do any of these look familiar: If so, try my 1-at-a-time rule and begin to eliminate just one “bad” habit. Practice it and reward your successes! Creating stacks of things, paper, etc. – stacks make retrieving things in a timely manner unnecessarily more difficult. Using deep storage containers – bins that make it difficult to find things. Lack of daily organizing – creating a daily routine for organizing every space as soon as you are finished using it. Fifteen minutes a day keeps the piles away. Procrastination about starting something or acting on something – delaying a task because you think that you don’t have enough time to do the entire project. Procrastination about finishing something – perfectionism is sometimes the culprit of unfinished work and lingering clutter. Unrealistic estimation of financial value – holding on to things because you think that they are worth a lot of money but aren’t. What you can do now: Just try discarding or shredding a paper as soon as you no longer need it. Use only shallow containers and as soon as it is 3/4 of the way full, thin it out from the bottom. Organize a horizontal surface when you finish working there and before you leave the room. Set a timer for a specific amount of time to start a project. Just do it and when the timer goes off, stop. Schedule time to work on the next step and try it again. Do you feel like something that you are working on isn’t done because it’s not perfect, yet? Try adopting an attitude of “good enough” with… read more →
Do you know that clutter can be caused by habits that keep you disorganized? Behaviors can either facilitate or impede your ability to get organized and stay organized. Behaviors and habits that do not facilitate organization not only cause physical clutter, they can also cause lack of productivity and mental clutter. This isn’t necessarily intentional, in fact, sometimes it is the mindless aspect of what you do that stops you from putting things back where they belong or taking a few minutes to file, fold, or hang something up instead of leaving it in a heap of other stuff. Do you any of these behaviors or habits keep you from being more organized? Compulsive shopping – repeatedly buying things that you don’t need. Buying in bulk – purchasing more than you will use in a reasonable amount of time. Storing outdated or useless paperwork – piles and files of reference items that you rarely if ever go back to use. Saving large quantities of unread material – newspapers, magazines, and recipes. Lack of planning – scheduling a regular block of time to organize your space. Difficulty making decisions – over-thinking whether or not to keep or let go of items. Unopened mail – delaying action on what to do with incoming mail rather than implementing a daily system. Take on one habit at a time with the understanding that any change in behavior takes practice over time. You CAN do it!
3 Reasons for Persistent Clutter – Which one is yours? As a Personal and Professional Organizer I’ve observed that persistent clutter can be caused by 3 reasons: behaviors and habits that do not support decluttering and organizing, limiting beliefs and negative emotions that keep you from making positive changes, and technical obstacles such as not having systems in place or using systems that are not meeting your needs. In what ways do your behaviors get in the way of being organized? Pretend that you are an outside observer and notice which behaviors and habits prevent you from being organized. What about your beliefs? Do you believe that you are capable of change and creating new habits that make getting organized and staying decluttered possible? If not, that is probably a good place to start to take steps to debunk those limiting beliefs. It will also help alleviate negative emotions such shame, fear, and self doubt if you can observe small successes. Finally, are there technical obstacles that don’t allow you to be more organized such as having an effective scheduling or filing system? In future posts I’m going to share organizing tips for solutions and strategies. You can always call or email me with your personal organizing challenges!
These are my 6 best ways to help you can feel more organized about your life with time management: 1. Overestimate 2. Take breaks 3. Trash your to-do list 4. Establish and maintain a sleep routine 5. Plan regularly 6. Use deadlines If you only change one way you manage your time in order to feel more organized, the most important way is to get enough sleep! That’s right, getting an adequate amount of uninterrupted sleep on a regular basis is the most foundational time management habit you can create and maintain. Why? Just think about how you feel and function when you don’t! Inadequate and irregular sleep negatively affects your concentration, mood, physical energy and decision making. It’s a well known fact that Americans are sleep-deprived. Make it your goal to establish a consistent sleep routine and observe how it changes your organization and productivity at work and at home. Set your intention to do these 3 things for at least 2-3 weeks: Get 7 to 8 hours of sleep every night. Go to sleep and wake up at the same time every day, even weekends. Allow yourself 20-30 minutes before you go to sleep for calming. No more television, email, etc. Just read something soothing, listen to calming music, or stretch and practice breathing mindfully. Notice any difference in the quality of your sleep and how you feel when you wake up. Observe any difference in your energy level and concentration throughout the day. See if you feel more organized and efficient, less harried and more in control. Post your comments on my Outside In Organizer and Makeovers Facebook page.
Do you ever wish that you could feel organized? Maybe you were more organized at one time in your life but it’s been so long that you’ve abandoned that image of yourself. You don’t have give up! Today I want to talk with you about what feeling organized means and how taking a break can make that feeling possible.Feeling organized shows up in different ways and at various times, sometimes only for a few moments. Think about what it actually feels like, mentally and physically, to be organized. Do any of these descriptions sound like what it would feel to you: • Calm • Focused • Relaxed • Observant • Confident • In control • Goal-directed • Competent • Prepared • Energized • Proactive • Satisfied Did you notice that I didn’t use descriptions of space or stuff? I didn’t list things like clutter-free, clear counter tops, or labeled containers. That is because feeling organized has more to do with the inside that the outside. I know that’s contrary to the name of my business, Outside In Organizer and Makeovers, but the name is actually more about how we can use external strategies to foster those feelings while we are doing the long-term inner work. Next time you are feeling overwhelmed or stressed I want you to try something. Stop for a moment and just notice how you feel in your head (your thoughts) and in your body (muscle tension). Try taking a deep breath, even if you are driving; exhale fully first, because this will create space for the incoming breath. Just try to notice during that moment that you can choose to relax and refocus. You can practice doing this at anytime and anywhere, it is like pressing the reset button! Why am I asking you to do… read more →
You’ve likely heard the saying, “one man’s trash is another man’s treasure.” Do you believe that every item you possess is a treasure? Perhaps that is the reason why you continue to hold on to it. The idea that it is a treasure for you may be true in one or more ways. For instance, something may have financial value and be worth a lot of money if sold. It may have value to you because you paid a significant amount of money to purchase it. An item may have sentimental or emotional value regardless of its perceived or real financial worth. Another type of value is related to an items function. You may hold on to the item because it is helpful to you now or was in the past because of its usefulness. If you find that clutter is of concern to you or others who share your space and have difficulty deciding what to keep and what not to keep, you are in the right place! Rather than worry about whether your reasoning for holding onto things (this includes papers) is right or wrong, I recommend that you ask yourself these questions: Do I love it? Does it make me feel happy when I use it or look at it? Do I need it? Could I replace it if I let go of it and needed it or something like it? Do I use it? Do I display it? Does it work (operate, in good repair)? How many of these do I currently own? How many of these do I need? How long has it been stored or contained? What would happen if I donated, gifted, or sold it? How is it serving me? Others? Is it representative of what I want and need? Is it moving me towards my goals?… read more →
What is your goal for decluttering and organizing your space? You want your space to align with your needs, that’s your starting point. Then you can begin the decluttering process and remove what is not needed in that space. Clear surfaces look nice but they also need to be functional. Identify what you will want to use a specific space or surface for…serving food? Working on arts and crafts? Once you determine that, you can gather what you will need to organize and store in or near that space. Go ahead, use the space! After you use it, get into the habit of clearing it. Store the materials and supplies where you created specific “homes” for those items. Grow your space to create and live an abundant life!