Productivity, what does it mean to you? “I would be able get everything, or mostly everything done.” The key words are “everything” and “mostly”. Is either getting everything or mostly everything realistic on a consistent basis? If not, reassess what is on your to do list, if there is too much and then determine what needs to get done, by whom and when. Consider what would happen if someone else did it or it didn’t get done at all. Productivity is best described by getting the important things done in a timely and accurate manner. “I would get things done more quickly.” If your goal is to get things done faster I have to wonder what will you do with all of that time that you “saved”? The goal of effective time management is to have balance in your life by making intentional choices about how to use your time. The goal is NOT to add more to your to do list and fill every waking minute with business. Productivity isn’t about being busy all of the time rather, it’s about the quality of the time you spend doing what is important. “I would meet all of my deadlines.” Have you noticed that not all tasks have deadlines and that those are often the things that don’t get done? Deadlines are helpful with planning and accountability, 2 critical time management skills. If something is important and you want to get it done assign a deadline and schedule blocks of time to work on it. Honor appointments with yourself. Conversely, not every deadline is written in stone. If that is the case you can reprioritize and stretch the deadline a bit, right? Increasing productivity means finding legitimate ways to accomplish what you need, want and must do. “I would have less… read more →
Time Management Tips will help you to: Time Management Tips Improve your productivity. Improve your efficiency. Decrease overwhelm. Balance your workload. As your Time Management Coach I am here to share easy tips, and to help you meet your goals. Are you seeking more balance in your schedule and a better use of your time? During this month of November and the Thanksgiving season we have an opportunity to practice gratitude. I’m going to continue to share my 29 time management tips every day with you. Did you read my previous post? These tips are easy ways to use and save time. All of them take as little as 2 seconds but no more than 120 minutes. Just imagine how much you can accomplish in only 2 seconds. Time Management Tip #2: Forgive yourself To forgive yourself doesn’t, at first, appear to have anything to do with time management however it does. Self judgment or punishment is not only a huge time waster it is also a drain on your physical well being and productivity. You can find or create your own meditation and sit with that thought for 3 minutes. Then repeat it over and over until it is true for you. This takes practice of course so be patient. You can also journal about it for 3-5 minutes. You can also find inspiration in my book, “Organizing Your Life From Outside In”, check it out. The benefits of self forgiveness is is immeasurable, trust me. Time Management – how to get started The best way to get started is to find just 1 thing that you want to work on. Sometimes people get overwhelmed and choose too many goals. Another tips is to make sure that it is something that you actually believe you can achieve, if you… read more →
Selfish time management Selfish time management offers you many positive benefits and reasons to practice selfish time management skills. These reasons (and benefits) do not just apply to business. Selfish time management also applies to family relationships and friendships, working with others in volunteer activities, and interacting with service providers such as doctors, hair stylists, etc. You aspire to improve your time management skills primarily to get more done and feel more productive. Let’s look at the other reasons and benefits to learn selfish time management. Improve, maintain good health Without good health little else matters and so anything that we can do to improve and maintain our good health is worth practicing. That includes selfish time management, which results in less stress and worry. We know that high levels of stress over long periods of time contribute to poor sleep. When you use effective time management skills that will result in reducing stress and worry and therefore, enable you to sleep better. As your Time Management Coach and Professional Organizer I encourage you to be mindful of using these time management skills: Planning ahead of deadlines. Allocating sufficient time for all aspects of tasks and projects. Maintaining work-life balance. Selfish time management means allowing yourself to take breaks, make time for eating healthy meals, and getting exercise. All of those activities contribute to your well being and overall satisfaction. Improving and maintain good health through time management will ensure greater productivity as you will see next. Increased productivity Time management and productivity are important to us and those we live and interact with. Whatever your current status…self employed, raising a family or retired, your contributions and ability to get things done is important. Selfish time management means not taking on more than you are able to or want to.… read more →
5 Critical Reasons to Declutter… (just in time for Spring and Mother’s Day) Your San Diego Personal and Professional Organizer wants to share my 5 critical reasons to declutter. The includes all of your stuff and even your to-do list. I say that it’s “critical” because the long term affects of living and working in a cluttered environment or with a cluttered schedule have consequences. Reason #1: Create more space and flow of energy. Clutter wastes space and blocks the flow of energy in your environment. Everything has energy and blocking it with stacks of paper, piles of books that you will never read again, expired foods, and unlimited amounts of cables and cords will cause stagnation and the problems described below. Read on… Reason #2: Improve health and safety benefits. Clutter attracts dust and mold; stacks can cause tripping and falls and head injury. I had a client years ago who tripped over a stack of things piled on her staircase. She broke her foot and had to go up the stairs on her bottom for months. She only called me because her friend threatened to contact adult protective services if she didn’t work with a Professional Organizer! Imagine how it would have changed her life and her relationships if she had discarded, recycled or donated items. Reason #3: Increase efficient use of time. Clutter means wasting time searching for important things and papers. Wasting time can cause you to be late and miss deadlines. You know that being late is disrespectful or others’ time and can also have financial implications such as added fees. Why risk your relationships or your credit rating? Reason #4: Reduce stress and enhance self esteem. Having to deal with clutter on a regular basis causes frustration, stress and embarrassment; it can negatively impact… read more →
Time Management Tips | No-fail Tips Here are 3 no-fail time management tips from your San Diego Time Management Coach and Professional Organizer. Learn how to end (or avoid) long-winded conversations and meetings. Time management is critical personally and professionally. Which of these is your time management goal? To stay on time Increase productivity Save time 3 no-fail time management tips & suggested scripts for… Before the call or meeting: Establish a time frame before scheduling. “I’d like a schedule a (indicate the specific amount of time) phone call/meeting with you to discuss (specific topic).” Declutter your agenda! Don’t plan to cover more than 2 – 3 important items. Send the agenda ahead of time with specific times allotted for each item. During the call or meeting: “Parking Lot”. If the other person gets distracted, off-topic, or long-winded gently interrupt, note what they said and put it in the parking lot. “That’s a very important point. Let’s put that in the so-called ‘parking lot’ for a later time.” At the start of the call or meeting remind the person or group about the agreed upon time frame. “I know that we’ve scheduled 20 minutes(state the specific amount of time) for our call/meeting. Let’s get started.” Recruit a timekeeper. “Will you help me keep an eye on the time and remind me when we have 5 minutes left?” Stay on task. “We need to be able to get through our specific topic or agenda item in the time allotted. We can schedule a follow up meeting in our last 5 minutes, if needed, for other items.” “I see that our scheduled time for this call/meeting is nearing an end. Let’s come to closure (or resolve) this issue.” At the end of the call or meeting: Wrap it up. End the meeting… read more →
Time Management Benefits There are many time management benefits – Increasing productivity, gaining a sense of control, improved prioritizing, and gratitude. As your San Diego Time Management Coach and Professional Organizer I offer this affirmation and reminder: I am grateful to be able to set healthy boundaries when it comes to time for myself and for others. Others respect my time and I respect theirs. Managing your time empowers you to choose how you use your time. Are you uncomfortable saying “no” when someone asks you to do something? Most things are a choice. Are you a perfectionist who wants to do it all? Maybe that is creating imbalance in your workload. As a result of good time management you are more available for yourself and to those who are important to you. This results in your well being and a feeling of gratitude. Being able to effectively manage your time is an act of giving and self-nurturing. Do you feel like you are always responding to crises, running late, or making excuses? Time Management is about balance and efficiency. When your time management is out of whack it impacts your: Emotional and mental state Relationships with others at home and at work. The quality of your attention and output. There are different approaches to time management and productivity improvement because one size does not fit all. You can finally stop searching for the perfect app or ideal planner! Read more: Gratitude For Time Management and Productivity, by Paul The Gratitude Guru. Working with a Time Management Coach will help you to quickly identify your needs and the system that will work best for you. I say, “The best time management system is the one that you will use! Coaching can help you to learn new skills, create new habits,… read more →
Time Management – Are You Productive? Time management is a set of skills that can be learned. As a certified Time Management Coach I empower and teach individuals who want to improve their productivity by looking at two things: what they want and need to get done, and what they are already getting done.Instead of being self-critical about what you are not getting done it’s important to have a balanced perspective. Unless your productivity is impacted by your sitting around all day doing nothing, I know that you are getting things done! So let’s start with a new attitude about time management… What if instead of thinking and saying, “I have too much to do”, or “I never get anything done”, you said, “I get the important tasks done.” Your mindset and your words are critically important in time management. Here are 5 ways that will get you started: 1. Daily audit. Write down everything that you do from the time that you wake up until the time that you go to sleep for one entire day. Still not convinced? Do it the next day, too. 2. “Done” list. Write down every task, call, email, appointment, meeting, etc. that you completed for an entire week. 3. Conquer your to-do list addiction. Look at your to-do list(s). Write a separate version with the 3 tasks that you plan to get done today. Get them done and cross them out. Whittle down that list as fast as possible. Scheduling a block of time to do this helps a lot. 4. 10-20 Minute Blast. Look at your longest to-do list and highlight 3-5 things that you can get done in 10-20 minutes. Blast them out and do them now. Cross them off of your list and do 3-5 more tasks. Keep on blasting!… read more →
Eliminate Procrastination – A System That Works Do you have a task that isn’t urgent, but you need to do it? Do you find that you procrastinate about doing it even though you know that it would take you less time to do it than the time you’ve spent putting it off? We all do this to a greater or lesser extent. It’s only when it nags at you that it becomes an issue. If you want to conquer procrastination, here’s a system that will help you eliminate procrastination forever. As a Professional Organizer and Time Management/Productivity Coach I help you reduce stress by increasing your productivity. I will advise clients to assess the things that they have on their to-do list (mental or written) using this system of decision making criteria: Is it something that you… 1. Need to do and want to do. 2. Need to do but don’t want to do it. 3. Don’t need to do it but want to do it. 4. Don’t need to do it and don’t want to do it. The benefits of organizing and sorting your to-do’s using these criteria will enable you to eliminate the things that don’t need to get done all from your list. It will help you to identify the tasks that you can delegate or outsource to others who can get it done. Using this system will also enable you to identify the priority tasks that you will now schedule time to do. These are the tasks that you need to get done even if you don’t want to do them and more importantly, the tasks that you need and want to do. Be gentle with yourself and try not to judge. Creating this awareness and going through the process of organizing your to-do’s by using… read more →
Productivity Coach Tip: Use Deadlines As a Productivity and Time Management Coach I can assure you that using deadlines will help you improve your productivity and overall time management. Some tasks and projects have deadlines, for instance, there is a deadline for enrollment and registration for school, for purchasing holiday gifts, and for filing taxes. Deadlines can work for you if: You believe that you work better under pressure. If you are rule-driven. If you are a people pleaser. But what if something doesn’t have a deadline and you are still having difficulty getting to it? Productivity Tip: If you believe that you work better under pressure create a deadline for any project that doesn’t have one. Your brain will believe that you have to meet the deadline. If you believe that you have to meet this deadline it will prompt you to get started and get it done. Using deadlines can reinforce time management skills such as planning, time estimation. These skills are critical to your personal and professional success and not only your productivity, but your credibility.
Organization skills yield amazing personal and professional benefits. As Personal and Professional Organizer I help you stay on track by keeping you focused (and motivated) on the benefits of honing your organization skills. Organization skills include decluttering, organizing, managing and maintaining your space as well as your schedule. The benefits? So far I’ve talked about the ability to: Focus – with clarity and direction. Plan effectively. Track progress. Revise your course of action. Adapt to life transitions. Balance workload and priorities. Manage time realistically. Access information, items quickly. Maximize space and time. Create safe environments. 10 More Benefits! Save time – for important relationships (including yourself). Boost productivity – efficient use of your mental and physical energy. Enhance self esteem – your sense of control when you feel and behave more organized. Impact credibility – with others personally, professionally. Monitor spending, income, expenses – improved planning and decision making. Choose – how to use your available time with more intention. Delegate – allow others to do the things that you do not need to do, that they want to learn, that they are good at doing. Streamline – your processes and maximize your results. Schedule – time for all of the core areas of your life. Maintain – a healthy environment that is easy to keep clean.