Time management and self care Time management and self care are learned habits. It may require more or less self discipline for some of us than others so just remember that it can be learned. Have you read my previous blog post about Time Management and Self Care? Self care habits, or Optimal Habits © All habits including self care habits are formed over time and with repeated practice. The term Optimal Habits © is how I describe those habits that help you to sustain your health and well being. They include being organized and learning effective time management skills that allow you to feel good about yourself and your life. Making time for self care is a choice and the choice is yours to make. Time management and self care means creating and maintaining a consistent system that allows you to have time: To be alone, relax, cultivate introspection through spiritual or religious practices if you choose. To be with family and friends and socialize. For an uninterrupted 8 hours of sleep every night. For eating healthy meals and snacks without distractions or multi tasking. For being outdoors. For exercise. For fun and pleasure. To pursue your hobbies, interests and personal development. To care for your home. For your career, work, and professional development. As a Time Management Coach and Professional Organizer I encourage all of you to make yourself a priority. You and those you interact with will benefit in so many ways. Time management and self care tips Here are some tips that you can try for time and management and self care: Wake up 15 minutes earlier every morning. Visualize something that you can do with those 15 minutes that is important to you and that you feel as if you never have time to do.… read more →
Organizing, why you will never finish: Organizing is a ongoing process that requires maintenance. Don’t be disillusioned please. Getting and staying organized is like eating healthy, daily flossing and working out. Would you ever stop flossing your teeth every day? Look at what organizing and eating healthy or working out have in common: All 3 of these are good for you. You always feel better when you do it. Conversely, you often feel worse when you don’t! Doing each of these will provide you with a sense of well being and accomplishment. The most important common factor among these 3 life skills is that having systems makes it much easier to know what to do and to get back on track if you falter. You need systems: Organizing systems: have a place for everything so that everything can be returned to its place. Eliminate clutter. Eating healthy systems: have a shopping list with healthy foods on it to remind you what to buy. Eliminate impulse shopping. Exercise systems: have a regular day and time in your schedule for working out. Recruit an exercise partner or hire a coach. Eliminate excuses not to work out. More organizing tips: Use your calendar as a journal, accountability log, or “done” list. Write down what you accomplished in your calendar to see it every day and for the week. Cross through it each day or check it off. Acknowledge your successes big and small. Create your “Optimal Habits” ©. You know that it takes 21 days to change or create new habits. “Optimal Habits” © are the ones that are not only good for you, they are the ones that you will stick with because the reward for doing them is greater than the consequences or results of not doing them. Organize 1 thing… read more →
Organizing Travel Organizing travel involves 3 ongoing steps. They are observation, planning and evaluating. You don’t have to be a Personal Professional Organizer to know that if you take some time to plan ahead, your travel will be more enjoyable. So let’s get organized! Observe all aspects of your trip carefully and take note of what is working and what is not. Plan ahead. It’s great to be spontaneous but probably not for everything. Review your plans before and during the trip. Each day look ahead to the next 2 days and adjust, as needed. Evaluate your trip as you go along can help you to decide- what can be improved next time. Click here to read my other post on Organizing Travel Tips. Here are some easy to use organizing tips that I know will help you succeed in organizing travel: Packing tips I often hear people claim that they hate packing or that they pack way too much. In fact one woman told me that she takes 1 suitcase just for shoes! Remember that what you bring is more important than how much you bring. Limiting your choices during travel means saving time and space. Leave all of those choices at home. Organizing travel means being efficient, resourceful, creative and comfortable. Here are some helpful organizing questions that you can ask yourself before, during and after a trip. Did I bring things that I didn’t use or wear? Were there items that I needed or wanted and didn’t bring? Did I have the important items in my carry-on bag in case my checked luggage was delayed or lost? Did I leave enough room in my suitcase(s) for items that I may buy during the trip? Were the clothes that I packed versatile? Could they be mixed, matched and… read more →
7 Clutter-preventing strategies My 7 clutter-preventing strategies are not necessarily fun or easy. They DO work and I know that you can do it if you practice regularly. The benefits of organizing make it worth it! Each strategy can be practiced for 2-8 weeks before you take on the next. Don’t sabotage yourself by setting unrealistic goals Also, allow for back-sliding. This can happen whenever you are creating new Optimal Habits. From your San Diego Personal and Professional Organizer: Daily de-cluttering. Schedule 15 minutes at the end of every day to de-clutter 1 area. Weekly de-cluttering. Schedule 30 minutes every week to de-clutter and organize. Shop no more. Commit to 2 weeks of no shopping (except for food). Donate immediately. Forget the collection bag. Don’t let donations sit in a pile, bag or your car. Donate immediately. Consign now. Make quick decisions. If you don’t like it, wear it, or use it and it’s in good repair…consign it. Return it. If it’s unopened or never worn return it. If you have multiples of items that you rarely use, return them. Get rid of big containers. Big, deep containers are a magnet for clutter. Unless they are large items that require larger storage, there is no need for big containers. My organizing tips are meant to guide and encourage you with getting and staying organized. Be patient and keep your intention and actions set on your goals. Avoid self criticism and defeating remarks such as, “I’m such a mess”. “I can never stay organized”. “I’m just like my (name of family member)”. “It will just come back, why bother?” Think and say statements that focus on your successes and strengths. Have you read my book of simple inspirational statements for organizing and time management? It make a great gift for yourself… read more →
Time Management Tips | 5 Sure-Fire Ways Not to Get a Speeding Ticket Your Time Management Coach can help you to: Allot sufficient time- be on time consistently Reduce overwhelm- make your schedule work for you Get things done – meet deadlines, prioritize Feel in control – plan and schedule effectively Maintain credibility – arrive and finish on time, be prepared It’s a sign that you need to improve your time management if you are always running late and speeding to get to meetings. Not only do you risk getting a speeding ticket (or worse), it can affect you emotionally, physically, and professionally. Here are my 5 Sure-Fire Ways NOT to Get a Speeding Ticket: Schedule transition time to wrap it up and leave Schedule commute time to and from appointments Set boundaries – Let the person(s) you are meeting with know that you can meet until a specific time; start wrapping up the conversation at least 5 minutes before Portion tasks – Divide larger projects into smaller ones Set a timer These 5 tips are what I call “Optimal Habits“, the changes that you make to create habits that serve you personally and professionally. Do that to improve your time management, work-life balance, and productivity. The best approach is to work on creating your Optimal Habits one at a time.
Eliminate Procrastination – A System That Works Do you have a task that isn’t urgent, but you need to do it? Do you find that you procrastinate about doing it even though you know that it would take you less time to do it than the time you’ve spent putting it off? We all do this to a greater or lesser extent. It’s only when it nags at you that it becomes an issue. If you want to conquer procrastination, here’s a system that will help you eliminate procrastination forever. As a Professional Organizer and Time Management/Productivity Coach I help you reduce stress by increasing your productivity. I will advise clients to assess the things that they have on their to-do list (mental or written) using this system of decision making criteria: Is it something that you… 1. Need to do and want to do. 2. Need to do but don’t want to do it. 3. Don’t need to do it but want to do it. 4. Don’t need to do it and don’t want to do it. The benefits of organizing and sorting your to-do’s using these criteria will enable you to eliminate the things that don’t need to get done all from your list. It will help you to identify the tasks that you can delegate or outsource to others who can get it done. Using this system will also enable you to identify the priority tasks that you will now schedule time to do. These are the tasks that you need to get done even if you don’t want to do them and more importantly, the tasks that you need and want to do. Be gentle with yourself and try not to judge. Creating this awareness and going through the process of organizing your to-do’s by using… read more →
Personal Organizer’s Time Management Tips for Work-Life Balance As a Personal Organizer I help others to manage their time in order to have more of a work-life balance. Time Management is NOT about getting more done and cramming every minute of your waking day. Time Management is about achieving a work-life balance by creating time for activities that benefit your quality of life, well being, and your relationships. As a Personal Organizer who specializes in time management coaching I remind others that “your planner doesn’t know the difference between your personal and professional time commitments!” The Time Management coaching process starts with the assessment of what is working, and what is not working. From there, we create a weekly plan that is realistic and adaptable. Planning enables you to make decisions about scheduling and how to use your time effectively, this includes scheduling unscheduled time. Sounds great, right? Read on for more information. Effective planning requires you to organize: Your tasks and commitments, work with deadlines, and break the larger tasks into smaller, more management mini-projects. Let’s look at the basic process and steps for planning. Step 1: Write out each of your goals Step 2: Break them down mini goals or projects Step 3: Determine the action steps – everything that you need to do to accomplish each goal or mini project Step 4: Estimate how much time the goals and mini projects will take; schedule adequate time on specific days for each one Example of a DYI mini project 1. Goal: organize all photos into albums by groups (family or work), individuals (family and friends) starting with most recent photos by the end of June 2015. 2. Purge: discard photos that are duplicates or blurry. 3. Sort: create boxes for photos in each group or individual category. 4.… read more →
The reason why people feel disorganized is because they lack 3 important Optimal Habits: Ground Rules Time to organize Realistic estimation of time Being a Personal Organizer is not all that different than being a personal trainer. If you want to get fit you need to determine what to do and how often. Once you are fit, you are not finished! You need to have a maintenance routine to stay fit, right? If you want to get organized and stay organized you need to set some Ground Rules for yourself. I call these Optimal Habits. Would any of these organizing Ground Rules help you? Reduce the amount of inventory. Maintain the reduced amount of items. When you add an item, you need to let go of another. Adhere to the 1-at-a-time rule. Work in one space, on one pile or drawer at a time. Don’t get distracted going from one room to another. Purge, sort and organize items on a regularly scheduled basis. As a Professional Organizer I want to tap into my client’s understanding of the benefits of organizing. It begins with scheduling; creating uninterrupted time to organize. It’s essential to set aside dedicated time to focus on what you need to do. Optimal Habits include working during your peak energy time, focusing on one area, and having a plan. One of the reasons people tend to feel disorganized is because their expectations are often unrealistic. Getting organized takes as much or more time than it takes to get disorganized. Be patient, please. This is where time management is so essential to feeling and being organized. In addition to scheduling time to organize I put on my Time Management Coach hat and suggest that you assign a realistic estimation of how much time it will take to declutter, sort, organize,… read more →
Why is it important to identify and help disorganized students? Who are disorganized students and what do they do differently than organized students? We all know adults who function adequately despite their disorganized homes or chaos at work (although many do not). If you asked them, they would probably tell you that they’ve always been that way, even as children. What they might be hesitant to share is that struggling with organization affected them mentally, emotionally, socially, and maybe even physically even when they were students. It is important to understand that disorganized students are no different than any other students in the sense that they need love, understanding, support, encouragement, and confidence. As a parent, your goal is to help set your student up for success. That means understanding the specific strategies that will help the disorganized student to function in a more organized and less stressful way in all environments. It may also mean that he or she will need to develop coping strategies for the areas that present greater difficulty. Previously I recommended that you begin to keep a notebook describing the behaviors that you observed in your student that demonstrate his or her difficulty with getting or staying organized. Now add information to this notebook (remember it is for the parents’ eyes, only) about the student’s predominant learning style. Notice if he or she tend to learn and remember information that is presented visually more so than auditorally. Or is the student what we call a kinesthetic learner? Some students learn and remember things better when they are hands-on and can do something with things. Image courtesy of: hyenareality/freedigitalphotos.net
Do you know a student who is disorganized? If so, you probably recognize that he or she is likely to be disorganized at home and at school. What is it that he or she does, or doesn’t do, that demonstrates difficulty with being or staying organized? Disorganized students may exhibit behaviors such as: Frequently loses or has trouble finding things that he or she needs. Has difficulty being on time for activities or transitioning from one to another. Often forgets to do what he or she was asked to do. It’s summer vacation for most students and as a former educator I’d like to encourage you to help your student now. Begin by writing your observations in a notebook (your eyes, only). The key is to be observant without being judgmental. After awhile you will begin to identify patterns in the student’s behaviors. What are his reactions to the situation? Begin to think about what your goals for your student are as we develop a plan of action.