Productivity, what does it mean to you? “I would be able get everything, or mostly everything done.” The key words are “everything” and “mostly”. Is either getting everything or mostly everything realistic on a consistent basis? If not, reassess what is on your to do list, if there is too much and then determine what needs to get done, by whom and when. Consider what would happen if someone else did it or it didn’t get done at all. Productivity is best described by getting the important things done in a timely and accurate manner. “I would get things done more quickly.” If your goal is to get things done faster I have to wonder what will you do with all of that time that you “saved”? The goal of effective time management is to have balance in your life by making intentional choices about how to use your time. The goal is NOT to add more to your to do list and fill every waking minute with business. Productivity isn’t about being busy all of the time rather, it’s about the quality of the time you spend doing what is important. “I would meet all of my deadlines.” Have you noticed that not all tasks have deadlines and that those are often the things that don’t get done? Deadlines are helpful with planning and accountability, 2 critical time management skills. If something is important and you want to get it done assign a deadline and schedule blocks of time to work on it. Honor appointments with yourself. Conversely, not every deadline is written in stone. If that is the case you can reprioritize and stretch the deadline a bit, right? Increasing productivity means finding legitimate ways to accomplish what you need, want and must do. “I would have less… read more →
Labor day organizing tips: Labor Day is a celebration of workers. Why not make it an opportunity to celebrate your work and get some organizing done. Whether it is end of summer, back to school or work, and Fall organizing you will want to read more about my 5 Super Easy Organizing Tips and Common Organizing Projects… 5 super easy organizing tips for Labor Day (and more): Declutter first, always Organize for an hour or less at a time Get help Don’t buy organizing tools before you start Plan ahead Declutter Organizing tip #1 is always to declutter a space first. It seems obvious but there is no reason to organize things that you no longer need, want or use. Donate these items, give them to friends, sell some, recycle, or discard them. The benefit of organizing and getting rid of your clutter is to create more open space. Organize for an hour or less Organizing tip #2 is to manage your time. You will be amazed at how much you can accomplish by organizing in shorter blocks of time on a regular basis. It is a great way to take a break from mentally demanding work, when you are stressed, or want to get small projects done. The benefit of organizing for shorter amounts of time is that you will be more motivated and less tired. The primary deterrent people state keeps them from organizing is that they are overwhelmed and don’t know where to start, especially with bigger projects. Get help Organizing tip #3 is to get help. Help can take the form of hiring a Professional Organizer like me, involving your family, or asking a friend. The benefit of organizing with help is that more gets done faster and it is more fun. Organizing tools – don’t… read more →
Time Management, Music Time management has many benefits. When you don’t have a system for time management, or use the system that you have, the harmful consequences become evident quickly. Here are 7 examples of how poor time management can harm you: Well being – When you are struggling with time management it will negatively affect your well being. Increased and chronic levels of stress can wreak havoc with self esteem as well as your health. Sleep – Regular and adequate sleep is critical for your physical and mental health. If you are constantly under stress it can impair the quality of your sleep. Do you have trouble falling asleep? Staying asleep? What about waking up in the morning? Eating – Poor time management is often seen in a lack of planning, scheduling and routines. The consequences of this include poor food choices, wasted spending on fast food, or skipping meals. Productivity-Without time management it is often difficult to get work done in a productive manner. Keeping track of due dates is important as is learning to set healthy boundaries and only taking on what you can accomplish. Do you procrastinate and avoid the tasks that you don’t like to do? Read on to see how music might help this. Personal credibility – What do your friends, spouse or relatives think about your credibility and reliability. Do you remember to RSVP before the deadline? Are you often running late and making them wait for you? These habits can impact relationships in unhealthy ways. Accuracy – If you find yourself rushing to get things done you are more likely to make mistakes. When you don’t give yourself enough time to get to a meeting you may miss an exit or turn. When you aren’t planning ahead for projects or meetings you… read more →
Scheduling unscheduled time Scheduling unscheduled time? As a Time Management Coach I’m all about time management of course, but not for the sole purpose of just getting more checked off of your to do list. My emphasis is about managing your time in order to have more work-life balance which means: Time for self care. Time for your relationships. Time for personal development. Today’s time management tip in this series of blog posts, “29 Ways to Be Generous” is the following: Schedule unscheduled time. Scheduling unscheduled time – how to… It’s easier than you think to dedicate a block of time with nothing in it. But the intention of not planning anything for that block of time has to be there. Time management tips for your unscheduled time: Try it once a week, at least. Do this for no less than 15 minutes. Remember to set an alarm of notification so that you can stop whatever you are doing. Schedule unscheduled time on a day and at a time that you can be alone and just be. During this month of November when gratitude and abundance is at the forefront, show some self gratitude. Appreciate all that you have and all that you are. Make time for yourself, your spirit, and the people that care about you. We have an abundance of time when we are present, mindful, and pay attention to the choices that we make about how we use our time. If this feels like an area of life that you would like to focus on and would be open to help, I would be honored to be of assistance and coach you through a simple process. You can schedule a confidential one hour session that we can do by phone in the comfort of your… read more →
Email clutter tips Email clutter tips are useful personally and professionally. Your Personal and Professional Organizer recommends that you declutter and manage your email inbox the same way that you would declutter your paper mail. Email clutter happens when you don’t have a strategy for: Time management, productivity – how often and when to deal with email. Organizing – what to keep, what to delete, when to unsubscribe, and what to do with what you keep. Purging Time management and productivity tips that are easy to use: Delete or unsubscribe. The first time that you check your email inbox each day quickly purge (delete or unsubscribe) messages that you don’t need. Dedicate no more than 5-10 minutes for this task. Scan. Visually scan the remaining messages and if you can read or respond in 3 minutes or less do so. Otherwise, don’t open it yet. Delete. Delete any messages that you don’t need now or in the near future but want to receive later. Unsubscribe. Deleting emails does not prevent them from being sent again. It only takes 1 minute to unsubscribe. How to Unsubscribe from junk email Did you know (US CAN-SPAM Act was signed into law in 2003. Under this law, the FTC enforces compliance with a few basic principles for commercial emails. Here are a few things the law requires)? All emails must contain a visible unsubscribe mechanism — this is most often a link, but can be an email address you have to send a request to. The unsubscribe link can take you to a page where you can choose the types of emails you want to receive, but they can’t require you to visit more than one page to unsubscribe. The unsubscribe process can’t charge a fee or ask for any personal information beyond your… read more →
Time Management – Are You Productive? Time management is a set of skills that can be learned. As a certified Time Management Coach I empower and teach individuals who want to improve their productivity by looking at two things: what they want and need to get done, and what they are already getting done.Instead of being self-critical about what you are not getting done it’s important to have a balanced perspective. Unless your productivity is impacted by your sitting around all day doing nothing, I know that you are getting things done! So let’s start with a new attitude about time management… What if instead of thinking and saying, “I have too much to do”, or “I never get anything done”, you said, “I get the important tasks done.” Your mindset and your words are critically important in time management. Here are 5 ways that will get you started: 1. Daily audit. Write down everything that you do from the time that you wake up until the time that you go to sleep for one entire day. Still not convinced? Do it the next day, too. 2. “Done” list. Write down every task, call, email, appointment, meeting, etc. that you completed for an entire week. 3. Conquer your to-do list addiction. Look at your to-do list(s). Write a separate version with the 3 tasks that you plan to get done today. Get them done and cross them out. Whittle down that list as fast as possible. Scheduling a block of time to do this helps a lot. 4. 10-20 Minute Blast. Look at your longest to-do list and highlight 3-5 things that you can get done in 10-20 minutes. Blast them out and do them now. Cross them off of your list and do 3-5 more tasks. Keep on blasting!… read more →
3 Reasons for Persistent Clutter – Which one is yours? As a Personal and Professional Organizer I’ve observed that persistent clutter can be caused by 3 reasons: behaviors and habits that do not support decluttering and organizing, limiting beliefs and negative emotions that keep you from making positive changes, and technical obstacles such as not having systems in place or using systems that are not meeting your needs. In what ways do your behaviors get in the way of being organized? Pretend that you are an outside observer and notice which behaviors and habits prevent you from being organized. What about your beliefs? Do you believe that you are capable of change and creating new habits that make getting organized and staying decluttered possible? If not, that is probably a good place to start to take steps to debunk those limiting beliefs. It will also help alleviate negative emotions such shame, fear, and self doubt if you can observe small successes. Finally, are there technical obstacles that don’t allow you to be more organized such as having an effective scheduling or filing system? In future posts I’m going to share organizing tips for solutions and strategies. You can always call or email me with your personal organizing challenges!
Paul Simon sang about “50 Ways to Leave Your Lover”. My song would be entitled, “50 Ways (and Reasons) to Leave Your Clutter”! Here they are: Declutter & enjoy an aesthetically pleasing home & work space. Present an inviting, open space for family and friends. Provide a professional, paper-less work environment for clients and staff. Minimize memorabilia. Prioritize the tasks that are important and time sensitive. Postpone tasks that are less urgent or important. Utilize the items that you purchase. What are you saving them for? Appreciate the belongings that you possess. Display them & get them out of boxes. Ensure the worth of valuable items. Avoid stuffing them in boxes and stacking them. Travel in a well-planned & organized manner. Optimize your appearance by creating a wardrobe that fits your lifestyle… and the body that you are in today. Maximize your wardrobe by layering, mixing & accessorizing. Create new outfits from your closet. Update your style and image by organizing your purchasing habits. Rejuvenate yourself by establishing an organized sleep routine. Select healthy food choices by organizing shopping & meal planning. Learn ways to make time to relax and practice self-care. Schedule time for massage, a walk with a friend or time in nature. Gain support for achieving your organizing and time management goals. Increase your physical energy & mental clarity by scheduling regular time for fitness activities. Challenge yourself to acknowledge all of your successes; big & small. Mindfully notice what you are doing by being present and uni-tasking. Ease into the process of creating or changing habits. Empower others by engaging in organized practices. Produce maximum results with reasonable levels of effort. Evaluate the urgency of tasks realistically. Being organized means being prepared. Assess what is needed for a project before you start. Savor time for leisure… read more →
Organization skills yield amazing personal and professional benefits. As Personal and Professional Organizer I help you stay on track by keeping you focused (and motivated) on the benefits of honing your organization skills. Organization skills include decluttering, organizing, managing and maintaining your space as well as your schedule. The benefits? So far I’ve talked about the ability to: Focus – with clarity and direction. Plan effectively. Track progress. Revise your course of action. Adapt to life transitions. Balance workload and priorities. Manage time realistically. Access information, items quickly. Maximize space and time. Create safe environments. 10 More Benefits! Save time – for important relationships (including yourself). Boost productivity – efficient use of your mental and physical energy. Enhance self esteem – your sense of control when you feel and behave more organized. Impact credibility – with others personally, professionally. Monitor spending, income, expenses – improved planning and decision making. Choose – how to use your available time with more intention. Delegate – allow others to do the things that you do not need to do, that they want to learn, that they are good at doing. Streamline – your processes and maximize your results. Schedule – time for all of the core areas of your life. Maintain – a healthy environment that is easy to keep clean.
Time Management and Scheduling As a Time Management Coach I teach a variety of tools. The most versatile one at your disposal is scheduling. You can schedule everything from meetings to some of the to-do’s on your list. If something doesn’t have a deadline you can create one and put it in your schedule. Time management and increasing productivity isn’t about filling every waking minute with something to do. Being able to create even a small space of time to be still and to reflect is a great way to re-organize. Give yourself permission to let go of the “should” and embrace the “may” this month! Tip: Schedule unscheduled time.