Time Management, Music Time management has many benefits. When you don’t have a system for time management, or use the system that you have, the harmful consequences become evident quickly. Here are 7 examples of how poor time management can harm you: Well being – When you are struggling with time management it will negatively affect your well being. Increased and chronic levels of stress can wreak havoc with self esteem as well as your health. Sleep – Regular and adequate sleep is critical for your physical and mental health. If you are constantly under stress it can impair the quality of your sleep. Do you have trouble falling asleep? Staying asleep? What about waking up in the morning? Eating – Poor time management is often seen in a lack of planning, scheduling and routines. The consequences of this include poor food choices, wasted spending on fast food, or skipping meals. Productivity-Without time management it is often difficult to get work done in a productive manner. Keeping track of due dates is important as is learning to set healthy boundaries and only taking on what you can accomplish. Do you procrastinate and avoid the tasks that you don’t like to do? Read on to see how music might help this. Personal credibility – What do your friends, spouse or relatives think about your credibility and reliability. Do you remember to RSVP before the deadline? Are you often running late and making them wait for you? These habits can impact relationships in unhealthy ways. Accuracy – If you find yourself rushing to get things done you are more likely to make mistakes. When you don’t give yourself enough time to get to a meeting you may miss an exit or turn. When you aren’t planning ahead for projects or meetings you… read more →
Scheduling unscheduled time Scheduling unscheduled time? As a Time Management Coach I’m all about time management of course, but not for the sole purpose of just getting more checked off of your to do list. My emphasis is about managing your time in order to have more work-life balance which means: Time for self care. Time for your relationships. Time for personal development. Today’s time management tip in this series of blog posts, “29 Ways to Be Generous” is the following: Schedule unscheduled time. Scheduling unscheduled time – how to… It’s easier than you think to dedicate a block of time with nothing in it. But the intention of not planning anything for that block of time has to be there. Time management tips for your unscheduled time: Try it once a week, at least. Do this for no less than 15 minutes. Remember to set an alarm of notification so that you can stop whatever you are doing. Schedule unscheduled time on a day and at a time that you can be alone and just be. During this month of November when gratitude and abundance is at the forefront, show some self gratitude. Appreciate all that you have and all that you are. Make time for yourself, your spirit, and the people that care about you. We have an abundance of time when we are present, mindful, and pay attention to the choices that we make about how we use our time. If this feels like an area of life that you would like to focus on and would be open to help, I would be honored to be of assistance and coach you through a simple process. You can schedule a confidential one hour session that we can do by phone in the comfort of your… read more →
Email clutter tips Email clutter tips are useful personally and professionally. Your Personal and Professional Organizer recommends that you declutter and manage your email inbox the same way that you would declutter your paper mail. Email clutter happens when you don’t have a strategy for: Time management, productivity – how often and when to deal with email. Organizing – what to keep, what to delete, when to unsubscribe, and what to do with what you keep. Purging Time management and productivity tips that are easy to use: Delete or unsubscribe. The first time that you check your email inbox each day quickly purge (delete or unsubscribe) messages that you don’t need. Dedicate no more than 5-10 minutes for this task. Scan. Visually scan the remaining messages and if you can read or respond in 3 minutes or less do so. Otherwise, don’t open it yet. Delete. Delete any messages that you don’t need now or in the near future but want to receive later. Unsubscribe. Deleting emails does not prevent them from being sent again. It only takes 1 minute to unsubscribe. How to Unsubscribe from junk email Did you know (US CAN-SPAM Act was signed into law in 2003. Under this law, the FTC enforces compliance with a few basic principles for commercial emails. Here are a few things the law requires)? All emails must contain a visible unsubscribe mechanism — this is most often a link, but can be an email address you have to send a request to. The unsubscribe link can take you to a page where you can choose the types of emails you want to receive, but they can’t require you to visit more than one page to unsubscribe. The unsubscribe process can’t charge a fee or ask for any personal information beyond your… read more →
Time Management – Are You Productive? Time management is a set of skills that can be learned. As a certified Time Management Coach I empower and teach individuals who want to improve their productivity by looking at two things: what they want and need to get done, and what they are already getting done.Instead of being self-critical about what you are not getting done it’s important to have a balanced perspective. Unless your productivity is impacted by your sitting around all day doing nothing, I know that you are getting things done! So let’s start with a new attitude about time management… What if instead of thinking and saying, “I have too much to do”, or “I never get anything done”, you said, “I get the important tasks done.” Your mindset and your words are critically important in time management. Here are 5 ways that will get you started: 1. Daily audit. Write down everything that you do from the time that you wake up until the time that you go to sleep for one entire day. Still not convinced? Do it the next day, too. 2. “Done” list. Write down every task, call, email, appointment, meeting, etc. that you completed for an entire week. 3. Conquer your to-do list addiction. Look at your to-do list(s). Write a separate version with the 3 tasks that you plan to get done today. Get them done and cross them out. Whittle down that list as fast as possible. Scheduling a block of time to do this helps a lot. 4. 10-20 Minute Blast. Look at your longest to-do list and highlight 3-5 things that you can get done in 10-20 minutes. Blast them out and do them now. Cross them off of your list and do 3-5 more tasks. Keep on blasting!… read more →
3 Reasons for Persistent Clutter – Which one is yours? As a Personal and Professional Organizer I’ve observed that persistent clutter can be caused by 3 reasons: behaviors and habits that do not support decluttering and organizing, limiting beliefs and negative emotions that keep you from making positive changes, and technical obstacles such as not having systems in place or using systems that are not meeting your needs. In what ways do your behaviors get in the way of being organized? Pretend that you are an outside observer and notice which behaviors and habits prevent you from being organized. What about your beliefs? Do you believe that you are capable of change and creating new habits that make getting organized and staying decluttered possible? If not, that is probably a good place to start to take steps to debunk those limiting beliefs. It will also help alleviate negative emotions such shame, fear, and self doubt if you can observe small successes. Finally, are there technical obstacles that don’t allow you to be more organized such as having an effective scheduling or filing system? In future posts I’m going to share organizing tips for solutions and strategies. You can always call or email me with your personal organizing challenges!
Paul Simon sang about “50 Ways to Leave Your Lover”. My song would be entitled, “50 Ways (and Reasons) to Leave Your Clutter”! Here they are: Declutter & enjoy an aesthetically pleasing home & work space. Present an inviting, open space for family and friends. Provide a professional, paper-less work environment for clients and staff. Minimize memorabilia. Prioritize the tasks that are important and time sensitive. Postpone tasks that are less urgent or important. Utilize the items that you purchase. What are you saving them for? Appreciate the belongings that you possess. Display them & get them out of boxes. Ensure the worth of valuable items. Avoid stuffing them in boxes and stacking them. Travel in a well-planned & organized manner. Optimize your appearance by creating a wardrobe that fits your lifestyle… and the body that you are in today. Maximize your wardrobe by layering, mixing & accessorizing. Create new outfits from your closet. Update your style and image by organizing your purchasing habits. Rejuvenate yourself by establishing an organized sleep routine. Select healthy food choices by organizing shopping & meal planning. Learn ways to make time to relax and practice self-care. Schedule time for massage, a walk with a friend or time in nature. Gain support for achieving your organizing and time management goals. Increase your physical energy & mental clarity by scheduling regular time for fitness activities. Challenge yourself to acknowledge all of your successes; big & small. Mindfully notice what you are doing by being present and uni-tasking. Ease into the process of creating or changing habits. Empower others by engaging in organized practices. Produce maximum results with reasonable levels of effort. Evaluate the urgency of tasks realistically. Being organized means being prepared. Assess what is needed for a project before you start. Savor time for leisure… read more →
Organization skills yield amazing personal and professional benefits. As Personal and Professional Organizer I help you stay on track by keeping you focused (and motivated) on the benefits of honing your organization skills. Organization skills include decluttering, organizing, managing and maintaining your space as well as your schedule. The benefits? So far I’ve talked about the ability to: Focus – with clarity and direction. Plan effectively. Track progress. Revise your course of action. Adapt to life transitions. Balance workload and priorities. Manage time realistically. Access information, items quickly. Maximize space and time. Create safe environments. 10 More Benefits! Save time – for important relationships (including yourself). Boost productivity – efficient use of your mental and physical energy. Enhance self esteem – your sense of control when you feel and behave more organized. Impact credibility – with others personally, professionally. Monitor spending, income, expenses – improved planning and decision making. Choose – how to use your available time with more intention. Delegate – allow others to do the things that you do not need to do, that they want to learn, that they are good at doing. Streamline – your processes and maximize your results. Schedule – time for all of the core areas of your life. Maintain – a healthy environment that is easy to keep clean.
Time Management and Scheduling As a Time Management Coach I teach a variety of tools. The most versatile one at your disposal is scheduling. You can schedule everything from meetings to some of the to-do’s on your list. If something doesn’t have a deadline you can create one and put it in your schedule. Time management and increasing productivity isn’t about filling every waking minute with something to do. Being able to create even a small space of time to be still and to reflect is a great way to re-organize. Give yourself permission to let go of the “should” and embrace the “may” this month! Tip: Schedule unscheduled time.
Personal Organizer’s Time Management Tips for Work-Life Balance As a Personal Organizer I help others to manage their time in order to have more of a work-life balance. Time Management is NOT about getting more done and cramming every minute of your waking day. Time Management is about achieving a work-life balance by creating time for activities that benefit your quality of life, well being, and your relationships. As a Personal Organizer who specializes in time management coaching I remind others that “your planner doesn’t know the difference between your personal and professional time commitments!” The Time Management coaching process starts with the assessment of what is working, and what is not working. From there, we create a weekly plan that is realistic and adaptable. Planning enables you to make decisions about scheduling and how to use your time effectively, this includes scheduling unscheduled time. Sounds great, right? Read on for more information. Effective planning requires you to organize: Your tasks and commitments, work with deadlines, and break the larger tasks into smaller, more management mini-projects. Let’s look at the basic process and steps for planning. Step 1: Write out each of your goals Step 2: Break them down mini goals or projects Step 3: Determine the action steps – everything that you need to do to accomplish each goal or mini project Step 4: Estimate how much time the goals and mini projects will take; schedule adequate time on specific days for each one Example of a DYI mini project 1. Goal: organize all photos into albums by groups (family or work), individuals (family and friends) starting with most recent photos by the end of June 2015. 2. Purge: discard photos that are duplicates or blurry. 3. Sort: create boxes for photos in each group or individual category. 4.… read more →
The reason why people feel disorganized is because they lack 3 important Optimal Habits: Ground Rules Time to organize Realistic estimation of time Being a Personal Organizer is not all that different than being a personal trainer. If you want to get fit you need to determine what to do and how often. Once you are fit, you are not finished! You need to have a maintenance routine to stay fit, right? If you want to get organized and stay organized you need to set some Ground Rules for yourself. I call these Optimal Habits. Would any of these organizing Ground Rules help you? Reduce the amount of inventory. Maintain the reduced amount of items. When you add an item, you need to let go of another. Adhere to the 1-at-a-time rule. Work in one space, on one pile or drawer at a time. Don’t get distracted going from one room to another. Purge, sort and organize items on a regularly scheduled basis. As a Professional Organizer I want to tap into my client’s understanding of the benefits of organizing. It begins with scheduling; creating uninterrupted time to organize. It’s essential to set aside dedicated time to focus on what you need to do. Optimal Habits include working during your peak energy time, focusing on one area, and having a plan. One of the reasons people tend to feel disorganized is because their expectations are often unrealistic. Getting organized takes as much or more time than it takes to get disorganized. Be patient, please. This is where time management is so essential to feeling and being organized. In addition to scheduling time to organize I put on my Time Management Coach hat and suggest that you assign a realistic estimation of how much time it will take to declutter, sort, organize,… read more →