Mindful | What does it mean?
Mindfulness. These days we read and hear about being mindful and practicing mindfulness. One definition of mindfulness is from Jon Kabat-Zinn, a leading expert: “Mindfulness is awareness that arises through paying attention, on purpose, in the present moment, non-judgementally.”
This way of being present and intentional is a game changer for me personally. One example is being immersed in 1 task at a time rather than multitasking. The quality of the experience and the results are vastly different. This mindful approach may also result in a project taking less time than expected.
Now I am incorporating these practices into the work that I am doing with clients and integrate them into productivity and time management strategies, as well as the process of organizing.
Productivity means different things to each of us. As a Productivity and Organizing Professional I approach it as an individual way of life planning and not a one size fits all way of operating. The desire to be productive applies to everyone regardless of gender, age, and work/career status. If you want to be more productive and more consistent begin by thinking as specifically as possible. What does productivity look like for you? More importantly, clarify why you want to be more productive. Ask yourself how will you know that you have achieved this? Let the quality of your productivity be more than checking things off of your to do list. Read more: Productivity | Know Your Why
Now let’s look at how we might bring mindfulness to being productive…
Mindful productivity might include being curious about ways that you could use your time if you had a completely open schedule. Explore how you would manage your time if you had no constraints on your time. Be realistic about basic needs such as adequate sleep, nutrition, and hygiene.
What might your ideal weekly schedule look like? Brainstorm without limiting or judging yourself and block out time for activities that are important to you. Create time for activities that you never seem to get to do. Your ideal schedule might consolidate similar activities into 1 block of time rather than scattered throughout the week. There may be tasks and projects that you want to spend a little time on each day rather than waiting for a bigger time slot to arise.
Mindful attention to your living and work space will enable you to:
- Clear clutter
- Organize essential items
- Rearrange furniture and storage
When you have a clear and specific goal you are able to take the necessary steps towards achieving it. Perhaps your goal is to create more space in your home office.
The first step is always clearing clutter on top of surfaces, in the drawers, cupboards, files and closets.
The next step is to sort items that you plan to keep into similar or “like” categories. Consider storing excess inventory of those items that you WILL (not might) use.
Contain small and loose items that create clutter and are difficult to find. You can repurpose items that you are not using elsewhere such as:
- Small boxes, lids
- Plastic containers that have no lids
- Ice cube trays
After purging and organizing the items that need to be kept in the office space, try to imagine the office as if it were completely empty and unfurnished. If you were moving into the space today would you rearrange furniture and equipment? Organizing tips:
- Angle furniture to open the space.
- Optimize natural light, enhance with artificial light sources.
- Utilize vertical spaces such as walls and the back of doors.
- Locate frequently used items near the place that they are used.
- Relocate the files that you need on a daily or weekly basis to the top drawer of the file cabinet.
Mindful productivity and organizing approach
Be intentional and strategic as you revisit your time management and space organization. Stay connected for more ideas.